Title
Consider a memorandum/resolution authorizing an agreement with Target Solutions (TIPS Contract #23010402) for Water Damage Repair at Stonetree Golf Course Clubhouse, in the amount of $137,676.00.
Body
DATE: May 5, 2026
TO: Kent Cagle, City Manager
FROM: Laurie Wilson, Assistant City Manager
SUBJECT: Agreement with Target Solutions for Water Damage Repairs at the Stonetree Golf Course Clubhouse.
BACKGROUND AND FINDINGS:
During the winter freeze the week of January 26, 2026, a copper water line broke on the south side exterior wall of the Stonetree Golf Course Clubhouse and caused significant water damage to certain walls, cabinetry, and flooring. Damage was isolated to the main level and includes portions of the foyer, foyer closets, front meeting room, serving area, hallways, dining room, side entry, and breezeway. The Pro shop and offices were unaffected and the kitchen remains operational so the damage has not impacted the regular course of business.
A TML adjuster came out on January 28 to assess the damage and has since approved a quote for repairs. A quote was received from Target Solutions for $137,676.00 to repair all damage covered by TML. Repairs include wood flooring replacement in multiple rooms, replacement of sheet rock, damaged cabinetry and other woodwork, painting and staining, and other miscellaneous repairs. The project is expected to be completed in 60 days from the start of construction.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
Staff recommends the City Council authorize the City Manager, or his designee, to enter into an agreement with Target Solutions for water damage repairs at the Stonetree Golf Course Clubhouse in the amount of $137,676.00, and authorize the City Manager, or his designee, to execute any and all change orders as permitted by state and local law.
CONFORMITY TO CITY POLICY:
Yes, entering into an agreement with Target Solutions conforms to city policy based on their TIPS Contract #23010402. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) 271.102 (c); A local government that purchases goods or services under tis subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount is $137,676.00 in FY26. No anticipated expenses in future years for this project.
Is this a one-time or recurring revenue/expenditure?
This is a one-time revenue and expenditure.
Is this revenue/expenditure budgeted?
No.
If not, where will the money come from?
Funding for Claims & Damages expense will be appropriated at year end budget amendment in conjunction with Insurance Proceeds revenue.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of year end budget amendment, funding will be sufficient in 623-54750-170-172-600530.
RECOMMENDATION:
Staff recommends the City Council authorize the City Manager, or their designee, to execute an agreement with Target Solutions for water damage repairs at the Stonetree Golf Course Clubhouse in the amount of $137,676.00 and authorize the City Manager or designee to execute any and all change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Finance
Building Services
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
TIPs Contract Summary
Certification of Interested Parties
Presentation