Title
Consider a memorandum/resolution approving the purchase/repairs of portable radios and mobile radios from Dailey & Wells Communications Inc., in the amount of $444,129.11.
Body
DATE: November 17, 2026
TO: Dr. Peoples, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase and Repairs of Portable and Mobile Radios for the Fire & Police Departments
BACKGROUND AND FINDINGS:
The Killeen Fire Department continues to follow the plan to replace 20% of our communication equipment inventory annually. The average expected lifespan of a portable or mobile radio is 5 to 7 years. The Fire Department has coordinated with the Police Department to purchase radios needed for each department. The associated quotes are a combination of portable handheld radios and mobile vehicle radios, which are readily available through Dailey & Wells Communications Inc. state purchasing cooperative contract # H-GAC RA05-21. Additionally, the Killeen Fire & Police Departments have budgeted for Dailey & Wells Inc. to provide parts, services, and repairs for our current inventory.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through the Dailey & Wells H-GAC purchasing cooperative on contract #H-GAC RA05-21. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The total proposed expenditure for FY 2027 is $444,129.11, allocated as follows:
Fire Dept.
4 - Portable Radios XL-200P Operations: $ 28,787.96
5 - Portable Radios XL-200P Command: $ 37,402.85
8 - Portable Radios XL-400P: $ 65,664.80
4 - Mobile Radios XL-200M: $ 33,786.02
Parts & Repairs: $ 58,498.00
Total Fire Dept.: $224,139.63
Police Dept.
48 - Portable Radios XL-185P: $200,122.08
Replacement Parts and Accessories: $ 14,867.40
Radio Repairs: $ 5,000.00
Total Police Dept.: $ 219,989.48
Total FY 2027 Expenditure: $444,129.11
Future purchases and repair services will be evaluated annually based on departmental needs and available funding. Subsequent fiscal year expenditures will be subject to approved appropriations.
Is this a one-time or recurring expenditure?
This is a one-time expenditure authorization for FY 2027, with purchases and repair services occurring throughout the fiscal year as needed. Future expenditures will be subject to approved appropriations in subsequent fiscal year budgets.
Is this expenditure budgeted?
Yes, funds are available in the General Fund in both the Fire and Police department budgets in both the Capital Outlay and Repair & Maintenance accounts.
Fire Dept:
Purchase: 100-56315-250-252-000000
Parts/Repairs: 100-53315-250-252-000000
Police Dept:
Purchase: 100-56315-210-215-000000
Replacement Parts and Accessories: 100-53315-210-215-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or their designee, to approve the purchase and repair of portable radios and mobile radios from Dailey & Wells Communications Inc. through HGAC Cooperative Contract # H-GAC RA05-21 in the amount of $444,129.11, and authorize the City Manager, or their designee, to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Fire
Police
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quotes
HGAC Contract
Contract Verification
Certificates of Interested Parties
Presentation