Title
Consider a memorandum/resolution authorizing the procurement of Brother Mobile Printer hardware from GTS Technology Solutions, in the amount of $190,916.00.
Body
DATE: October 7, 2025
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Consider a memorandum/resolution authorizing the procurement of Brother Mobile Printer hardware from GTS Technology Solutions in the amount of $190,916.
BACKGROUND AND FINDINGS:
The Killeen Police Department (KPD) continues to modernize field operations to improve efficiency, accuracy, and officer safety. Currently, patrol officers issue citations using limited in-vehicle technology and handwritten paper tickets. This process is time-consuming, prone to errors, and creates inefficiencies in data entry and records management.
With the department’s transition to the Niche Records Management System (NicheRMS), it is critical to equip patrol units with technology that supports real-time data entry and integration. To address this need, KPD proposes the purchase of Brother mobile printers for patrol units, enabling officers to print citations and other documents directly from their in-car systems.
The purchase of the brother printers will enhance:
• Operational Efficiency: Officers will be able to issue tickets in real time, reducing delays caused by manual documentation.
• Accuracy and Integrity: Printed tickets eliminate errors from handwritten citations and integrate seamlessly into NicheRMS.
• Officer & Public Safety: Faster processing reduces roadside time, minimizing safety risks to officers and the public.
• Ticket interface with Incode Court: Eliminate court data entry
• Compliance & Professional Standards: Printed citations align with CJIS standards and ensure consistent, professional documentation.
• Technology Modernization: This purchase supports the City’s broader efforts to reduce reliance on outdated, paper-based processes.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes, this conforms to City Policy.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
$190,916 will be encumbered in FY 2026.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, sufficient CIP funding will roll forward from FY 2025 to FY 2026 in the Governmental CIP Fund (300-56305-900-180-921023) to continue the Police RMS System project.
RECOMMENDATION:
Staff recommends that the City Council authorize the procurement of Brother Mobile Printers for KPD patrol units from GTS Technology Solutions using TIPS Contract 230105 in the amount of $190,916 and that the City Manager or his designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
Certificate of Interested Parties
TIPS Contract
Presentation