Title
Consider a memorandum/resolution for the purchase of Aquatics Chemicals from Progressive Commercial Aquatics in an amount not to exceed $85,000.00.
Summary
DATE: March 24, 2023
TO: Kent Cagle, City Manager
FROM: Kelly Snook, Executive Director of Recreation Services
SUBJECT: Purchase of Aquatics Chemicals from Progressive Commercial Aquatics in an amount not to exceed $85,000.00
BACKGROUND AND FINDINGS:
The City of Killeen operates three (3) aquatic facilities: Family Aquatic Center, Long Branch Pool, and Junior Service League Spray Park. The Family Aquatic Center and Long Branch Pool are open Memorial Day weekend until Labor Day weekend each year. The Junior Service League Spray Park is open Spring Break week and reopens Memorial Day weekend until Labor Day weekend each year.
Recreation Services (RS) is requesting to utilize Progressive Commercial Aquatics to purchase aquatic chemicals for the FY 2023 pool season. Progressive Commercial Aquatics is on the BuyBoard purchasing cooperative contract #613-20.
Based on historical usage of all three (3) facilities, the following minimum amounts will be ordered:
|
PRODUCT |
|
|
|
|
|
|
|
|
FAC |
Long Branch Pool |
Splash Pad |
|
|
|
|
ACCU-TAB |
7 |
2 |
1 |
1 Pallet/24 buckets |
10 pallets |
41,040.00 |
|
ACID-RITE |
2 |
1 |
1 |
1 Pallet/36 buckets |
4 pallets |
14,256.00 |
|
THIOSULFATE |
1 |
1 |
1 |
50# bag |
3 bags |
450.00 |
|
TRI-CHLOR |
8 |
5 |
2 |
50# bucket |
15 buckets |
5250.00 |
|
SODA ASH |
4 |
2 |
1 |
50# bag |
7 bags |
315.00 |
|
CYANURIC ACID |
10 |
7 |
5 |
100# bucket |
22 buckets |
6160.00 |
|
HAZMAT FEE |
|
|
|
|
|
150.00 |
|
TOTAL COST |
|
|
|
|
|
67,621.00 |
Recreation Services has budgeted for a 10% increase above last year’s actuals due to inflation. It is estimated that the total cost will not exceed $85,000.00.
THE ALTERNATIVES CONSIDERED:
Option 1 - Not to approve the purchase of aquatic chemicals from Progressive Commercial Aquatics and continue to seek quotes.
Option 2 - Approve the purchase of aquatic chemicals from Progressive Commercial Aquatics under the purchasing cooperative contract Buyboard #613-20.
Which alternative is recommended? Why?
Option 2 - Approve the purchase of aquatic chemicals from Progressive Commercial Aquatics. This is the best option for Recreation Service Aquatics Department because it allows the pools to be open in a timely manner. Without adequate pool chemicals, the Family Aquatic Center will have to close, in order to protect the safety and wellbeing of city patrons and city staff working at the facility.
CONFORMITY TO CITY POLICY:
This purchase of goods will be made through the Buyboad purchasing cooperative contract #613-20. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code section #271.102, subchapter F; a local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The FY 2023 expenditure is an amount not to exceed $85,000.00.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the General Fund Recreation Services account 010-3027-429.41-75.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the purchase of aquatic chemicals with Progressive Commercial Aquatics for FY 2023 in an amount not to exceed $85,000.00.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties
Contract Verification