TITLE
Consider a memorandum/resolution authorizing the award of Bid No. 15-17 for a construction contract to Bruce Flanigan Construction for the Bermuda/Ronstan Phase I Project.
SUMMARY
AGENDA ITEM
Authorize the award of a construction contract for Bid #15-17, Bermuda/Ronstan Phase I Project, to Bruce Flanigan Construction, Inc.
ORIGINATING DEPARTMENT
Public Works - Environmental Services
BACKGROUND INFORMATION
The City's adopted 2005 Drainage Master Plan identifies a Major Drainage CIP project along the Bermuda and Ronstan ditches that will repair and improve structural failure, street flooding, undersized structures, and erosion. The City entered into a professional services agreement on September 25, 2012, with Freese and Nichols, Inc. for professional engineering and surveying services for the final design of the Bermuda and Ronstan Major Drainage Capital Improvement Projects.
In August 2014, the City of Killeen advertised for bids for channel improvements to the Bermuda/Ronstan Creek Phase I Project with the intent to select a qualified contractor to perform construction improvements. On September 10, 2014, one (1) bid was received from SJ&J Construction, L.L.C. for a total of $767,755.00. City Council rejected the bid on October 21, 2014, as recommended by the design engineer and Public Works staff due to the absence of acknowledgement and submission of the incorrect bid table.
DISCUSSION/CONCLUSION
The invitation to bid for the award of the construction contract for the Bermuda/Ronstan Creek Phase I Project was advertised for a second time on May 3, 2015, and May 10, 2015. A non-mandatory pre-bid meeting was held on May 14, 2015. On May 28, 2015, bids were received by the City of Killeen and publicly read aloud at 3:15 p.m. in Council Chambers. At the close of the meeting, one (1) bid was accepted from Bruce Flanigan Construction, Inc. for a total bid of $722,722.00. The total amount of this bid is $45,033.00 less than the previously rejected bid from SJ&J Construction, L.L.C.
Freese and Nichols, Inc. and Public Works staff have reviewed the bid for conformance with the contract documents and for bid balance. Based upon this evaluation and the contractor's solid reputation in performance of past City projects, staff recommends the award of the contract to Bruce Flanigan Construction, Inc. in the amount of $722,722.00. Final completion of all work is projected to be achieved within 150 consecutive calendar days from the issuance of a notice to proceed.
FISCAL IMPACT
Funding in the amount of $722,722.00 is available in the 2006 Drainage CO Bond Fund, account number 576-9591-495.63-19.
RECOMMENDATION
City staff recommends that the City Council authorize the City Manager to enter into a contract with Bruce Flanigan Construction, Inc. for $722,722.00 for the Bermuda/Ronstan Creek Phase I Project and that the City Manager be expressly authorized to execute any and all change orders within the amounts set by state and local law.