Title
Consider a memorandum/resolution authorizing the procurement of two (2) recycling trailers for the expansion of the recycling program from Pro-Tainer, Inc. in an amount not to exceed $52,480.
Summary
DATE: November 29, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Solid Waste Recycling Trailers Purchase
BACKGROUND AND FINDINGS:
The Killeen Recycling Center (KRC) was established in 1996 with grant funds received from the State of Texas. The KRC is a public recycling center that accepts more types of material than any other site within a 60-mile radius. Examples of material accepted at the KRC include paper, metal, certain plastics, glass, some electronics, tires, and even different oils. Additional services provided by the KRC are recyclables collection from City facilities, 42 businesses, 58 commercial cardboard customers and a public scale registered with the Texas Department of Agriculture. The KRC also hosts and assists in various recycling events annually. There are approximately 2,900 citizens and businesses that visit the KRC each month to drop off recyclable materials.
To expand recycling opportunities for the citizens of Killeen, the KRC began utilizing recycling trailers throughout the city. In FY19, Bid No. 19-15 received one response and was awarded to Pro-Tainer, Inc., the supplier for recycling trailers currently utilized in the city. The KRC has seen a 33% increase in recyclable material collection since the implementation of recycling trailers in July 2019.
A decision packet for two (2) additional recycling trailers was approved in the FY23 budget. The additional recycling trailers are available for purchase from Pro-Tainer Inc., utilizing U.S. General Services Administration (GSA) contract No. GS-30F-018BA. Purchasing additional trailers from Pro-Tainer, Inc. will provide a low cost in maintenance as replacement parts and components will be utilized on all trailers maintained, including the poly bins, which are a sole source from Pro-Tainer, Inc. The uniformity in the appearance of the trailers will make them easily recognized by citizens and the community.
These recycling trailers will provide recycling services at an additional location, as well as being utilized at special events. Creating environments around the city that promote recycling practices will reduce the amount of waste being transported to the landfill, which in turn reduces transportation costs for the city. Recycling has many advantages; decreases pollution, is environmentally friendly, slows the rate of resource depletion, and decreases landfill waste.
THE ALTERNATIVES CONSIDERED:
1. Do not authorize the purchase of two (2) recycling trailers from Pro-Tainer, Inc.
2. Authorize the purchase of two (2) recycling trailers from Pro-Tainer, Inc.
Which alternative is recommended? Why?
Alternative two is recommended to make recycling more convenient to the citizens of Killeen, while reducing the amount of waste that is transferred to the landfill.
CONFORMITY TO CITY POLICY:
Purchase for the recycling trailers were completed through a purchasing cooperative. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditure in the current fiscal year is $52,480.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Solid Waste Fund account 540-3470-439.61-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager or his designee to authorize the procurement of two (2) recycling trailers from Pro-Tainer, Inc. in an amount not to exceed $52,480.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties