Title
Consider a memorandum/resolution authorizing award of Bid #26-04, Tire Services to Oyervides Tire Service, LLC, for Fiscal Year 2026, in an amount of $382,000.00.
Summary
DATE: October 21, 2025
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Award of Bid #26-04 Tire Services to Oyervides Tire Service LLC
BACKGROUND AND FINDINGS:
The City’s fleet tire services contract was advertised for bid in August 2025. This service is primarily associated with heavy trucks and off-road equipment on an as-needed basis and includes delivery, removal/installation, repair, rotating, evaluation, retreading, and disposal. The average annual cost over the last four years was $370,047. In FY 2025, the total expense was $342,902.
On September 10, 2025, at 2:15 pm, four bids for Bid #26-04, Tire Services, were opened and read aloud. After review of the bid submissions, one bid was not in compliance. Oyervides Tire Service LLC is the recommended vendor for bid award. Oyervides Tire Service LLC submitted the most advantageous bid with the lowest aggregate pricing and an extended tire warranty. They have also demonstrated exemplary performance with other municipalities.
Due to market volatility, the contract awarded under this bid is based upon unit pricing and would be for a term of six (6) months with the option to renew for five (5) additional six (6) month periods, making the total contract with renewal periods three (3) years. The aggregate unit price increase is limited to 10% for any contract period extension.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This resolution conforms to City policies and Texas Local Government Code, Section 252.021.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The estimated amount to be spent in FY 2026 for tire services is $382,000. Tire services are an ongoing annual expense required for the City’s fleet. Future expenditures should be comparable.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes. This expenditure is budgeted within each fund, department, and division under the Repair & Maintenance accounts-specifically, Equipment and Machinery (52315) and/or Vehicles (53800).
If not, where will the money come from?
NA
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the award of Bid #26-04, Tire Services to Oyervides Tire Service LLC in an amount of $382,000 in FY 2026 and authorize the City Manager or his designee to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Fleet Services
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bid Tabulation
Agreement
Certificate of Interested Parties
Presentation