Title
Consider a memorandum/resolution authorizing the purchase of a replacement playscape at Stewart Park from Heartland Play in the amount of $292,670.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Joseph Brown, Executive Director of Recreation Services
SUBJECT: Stewart Park Playscape
BACKGROUND AND FINDINGS:
Recreation Services (RS) is seeking to replace the playscape at Stewart Park. The previous playscape was installed 28 years ago in 1994 and is in terrible condition with graffiti and safety concerns throughout. As a result, RS staff removed the play structure from Stewart Park. Stewart Park is classified as a neighborhood park of 9.4 acres. Best management practices recommend replacement or updating playgrounds every 8-10 years after its original installation date. Stewart Park is a neighborhood park that has very limited park usability today. Replacing the previous playscape will increase user value to the community it serves. There are several park amenities that we plan to renovate, replace and/or add using designated ARPA funds aimed at reactivating Stewart Park. The recommendation to replace this playground aligns and is consistent with our Parks Master Plan, with a goal to re-activate the park.
RS has received a quote from Heartland Play in the amount of $292,670 for two (2) play units. One play unit is for children ages 5 - 12 and the smaller unit is for children 2-5 years old. The quote includes two (2) cantilever shades, two (2) SED shades, hooded trash receptacle, pour and play surface and installation. Once purchased, delivery time is 12 weeks with a 4-6 week build time. Upon ordering the playground, we expect to conduct a ribbon cutting on November 15, 2022.
THE ALTERNATIVES CONSIDERED:
Option 1 - Do not approve the purchase and installation of the replacement playscape for Stewart Park
Option 2 - Approve the purchase and installation of the replacement playscape for Stewart Park
Which alternative is recommended? Why?
Recreation Services staff recommends City Council approve the purchase and installation of the playscapes for Stewart Park from Heartland Play. Funds were approved and available this fiscal year, from the approved FY22 ARPA funds. The purchase will include all labor and supplies, site staking and layout, installation of rebar, repair of existing expansion joints, concrete ledges, steps, pipe coping edgings, rails, park sealing and fine grading.
CONFORMITY TO CITY POLICY:
Heartland Play is a member of the Texas BuyBoard Purchasing Cooperative Contract #592-19. Purchases made through a cooperative contract satisfy the state competitive bidding requirements as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Expenditure in FY 2022 would be $292,670.
Is this a one-time or recurring expenditure?
One-time expenditure of $292,670.
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund in account 349-8930-493.69-03, ARPA13 project.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Recreation Services staff recommends City Council approve the purchase of the new playscape at Stewart Park from Heartland Play in the amount of $292,670 in FY22 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification Form
Certificate of Interested Parties