Title
Consider a memorandum/resolution authorizing the award of Bid No. 26-03, Water and Sewer Materials to multiple vendors, for Fiscal Year 2026, in an amount not to exceed $990,570.00.
Body
DATE: October 21, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Assistant City Manager
SUBJECT: Authorize the award of Bid No. 26-03, Water and Sewer Materials
BACKGROUND AND FINDINGS:
The Water and Sewer Division utilizes various materials throughout the year to operate and maintain the water distribution system and sewer collection system. These items are procured through the bid process on an annual basis.
On Wednesday, August 27, 2025, bids were opened and read aloud for Bid No. 26-03, Water and Sewer Materials based on twelve-month quantities of these material items. Water and Sewer, along with Purchasing, evaluated each bid's conformance with the bid information and instructions.
Six (6) bidders were selected where partial bids were submitted on the specified supply items and met all bid requirements. Staff recommends that these items be awarded to the selected bidders, ACT Pipe & Supply, Inc, APSCO Supply, Ferguson Waterworks, Fortiline, Inc., Pioneer Supply, LLC, and Thirkettle Corporation dba Aqua-Metric Sales Company.
Bidders were selected based on the lowest bid for each individual material item, which allows the Water and Sewer Division the ability to purchase items at a unit cost with each selected vendor.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms with state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total expenditures for Fiscal Year 26 will be $990,570.
Is this a one-time or recurring revenue/expenditure?
This will be a recurring expenditure. However, the purchases will occur on an individual basis under the terms of the contracts as materials are needed.
Is this revenue/expenditure budgeted?
Yes, the supply items are budgeted within the following accounts: 550-52100-400-404-000000; 550-53415-400-404-000000, 550-53410-400-404-000000; 550-53405-400-404-000000; 550-53400-400-404-000000; 550-56405-400-404-000000; 550-56400-400-404-000000; 550-56410-400-404-000000; 550-52100-400-405-000000, 550-53415-400-405-000000; 350-56201-900-400-921011.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
City Council authorize the award of Bid No. 26-03, Water & Sewer Materials to chosen vendors per line item and authorize the City Manager, or designee, to execute contracts with the selected vendors in an amount of $990,570 and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Public Works
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Bid Tab
Agreements
Certificate of Interested Parties
Presentation