Title
Consider a memorandum/resolution awarding Bid No. 24-03, Gilmer Street Road and Pedestrian Improvements to TTG Utilities, Inc., in the amount of $4,004,004.00.
Summary
DATE: November 7, 2023
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the award of Bid No. 24-03, Gilmer Street Road and Pedestrian Improvements to TTG Utilities, Inc., in the amount of $4,004,004.00
BACKGROUND AND FINDINGS:
This project was included in the Street Reconstruction CO Bond in FY 2022 as a result of the previous pavement management program that prioritized the streets needing to be replaced.
The project includes reconstruction of Gilmer Street between Veterans Memorial Blvd and Rancier Road and will include full replacement of the roadway, curb and gutter, and sidewalk. The project also includes new street trees, street lighting, and drainage improvements.
KSA provided professional services for design and bid support. All received bids were opened on September 21, 2023 and were read aloud through zoom online video conferencing and are noted below.
|
Bidders |
Total Bid Amount |
|
JDR Excavation, LLC |
$4,452,835.51 |
|
TTG Utilities, Inc. |
$4,004,004.00 |
THE ALTERNATIVES CONSIDERED:
1. Reject all received bids and do not move forward with the construction of the Gilmer Street Road and Pedestrian Improvements Project.
2. Award Bid 24-03, Gilmer Street Road and Pedestrian Improvements Project, to TTG Utilities, Inc. in the amount of $4,004,004.00.
Which alternative is recommended? Why?
Alternative 2 is recommended because:
a. TTG Utilities, Inc. is the lowest responsible bidder.
b. KSA the design engineering firm on this project, reviewed and recommended the contract be awarded to TTG Utilities, Inc. in the amount of $4,004,004.00.
CONFORMITY TO CITY POLICY:
The project conforms to all State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The total cost for the construction of the Gilmer Street Road and Pedestrian Improvements Project is $4,004,004.00. There is sufficient amount of funds in the Drainage Capital project account and 2022 CO Bond Capital project account.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Drainage Capital Improvement Program (CIP) Fund account 375-8934-493.69-03 (project code 240000) and the Certificates of Obligations Bond, Series 2022 Fund account 328-8934-493.69-03 (project code 220026).
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council award Bid 24-03 Gilmer Street Road and Pedestrian Improvements Project, to TTG Utilities, Inc., in the amount of $4,004,004.00, and authorize the City Manager or his designee to enter into a contract with TTG Utilities, Inc., and authorize the City Manager to execute any and all change orders.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Tabulation
Award Recommendation
Contract Verification
Certificate of Interested Parties
Presentation