Title
Consider a memorandum/resolution authorizing the purchase of Personal Protective Equipment from North American Fire Equipment Company (NAFECO), in the amount of $248,894 for Fiscal Year 2025.
Body
DATE: October 1, 2024
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase of Personal Protective Equipment (PPE)
BACKGROUND AND FINDINGS:
The Fire Department continues to follow the plan to replace 20% of Personal Protective Equipment (PPE) every year to provide our firefighters with the safest equipment available and stay in compliance with NFPA 1851 (National Fire Protection Association). Personal Protective Equipment (PPE) is the protective ensemble worn by firefighters which typically consists of the following garments for Structural Firefighting PPE: coat, trousers, boots, helmet, hood, and gloves. These items help protect firefighters in environments immediately dangerous to life or health (IDLH). Industry standard establishes a usable lifespan for PPE of 5 years for front line use and 5 additional years as reserve or training gear. The fire department must replace PPE that has expired (currently greater than 10 years old) or has been damaged and cannot be repaired. The fire department purchases approximately 20% of our current PPE inventory for personnel annually. The current quote will replace 50 full sets of Structural Firefighting PPE and a few individual items to replace currently damaged equipment as well as bolster our reserve of single items that are damaged throughout the year. North American Fire Equipment Company (NAFECO) is an authorized distributor for Lion’s First Responders PPE Inc. who manufactures our Structural PPE. These items of PPE will be purchased through the Lion’s First Responders PPE Incorporated, Sourcewell contract #010424-LIO.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase of Structural Firefighting PPE will be made through the Sourcewell purchasing cooperative on contract #010424-LIO. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The FY 2025 expenditure for PPE is $248,894
Future purchases will be assessed annually based upon specific needs at the time.
Is this a one-time or recurring revenue/expenditure?
This is a one-time purchase for this budget year.
Future expenditures will be dictated by the items that are damaged beyond repair or nearing expiration.
Is this revenue/expenditure budgeted?
Yes
Funding for PPE is available in the General Fund Fire Department
Account# 100-52150-250-252-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the request to utilize North American Fire Equipment Company (NAFECO) to purchase Structural Firefighting Personal Protective Equipment through Lion’s First Responders PPE Inc. Sourcewell contract #010424-LIO, in the amount of $248,894 for Fiscal Year 2025, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Fire
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
Certificate of Interested Parties
Presentation