Title
Consider a memorandum/resolution authorizing the procurement of computer hardware from GTS Technology Solutions through the Texas Department of Information Resources (DIR) in the amount of $343,316.50.
Body
DATE: November 03, 2026
TO: Laurie Wilson, Interim City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Computer Hardware
BACKGROUND AND FINDINGS:
The City’s computer replacement program provides for the planned replacement of aging desktop and laptop computers that have reached or exceeded their recommended service life. Maintaining a regular replacement cycle helps ensure employees have reliable, secure, and supported technology necessary to provide City services.
Many department computers have exceeded their useful life (average 7 years) and become inefficient in performing normal functions. Over time, these resources wear, age, and become obsolete causing performance degradation and an excessive need for support and repair. This results in a loss of reliability and productivity for staff and an increase in labor and equipment costs to maintain the environment at an acceptable level. While technology changes rapidly, these old computers eventually stop working and staff will not be able to locate compatible hardware needed for repairs.
The proposed replacement will address outdated equipment that may no longer meet current performance, security, or operating system requirements. Replacing these devices proactively reduces equipment failures, improves cybersecurity, standardizes the City’s technology environment, and helps minimize disruptions to daily operations.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase computer hardware and equipment from GTS Technology Solutions through the Texas DIR-CPO-5792-R contract. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) Section 271.102, Subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total FY 2027 expenditure is $343,316.50. Any future expenditures will be subject to approved appropriations in subsequent fiscal year budgets.
Is this a one-time or recurring revenue/expenditure?
One-time.
Is this revenue/expenditure budgeted?
Yes. Funding is available in the Information Technology account 627-52135-180-181-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the procurement of computer hardware from GTS Technology Solutions using the Texas DIR-CPO-5792-R contract in the amount of $343,316.50 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
Certificate of Interested Parties
DIR Contract
Presentation