Title
Consider a memorandum/resolution authorizing the procurement of Aviation Vehicles and Equipment, in the amount of $436,840.74.
Body
DATE: September 17, 2024
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Intergovernmental Support Agreement Equipment Purchase
BACKGROUND AND FINDINGS:
On June 18, 2024, The City Council approved a resolution allowing the City of Killeen to enter into an Intergovernmental Support Agreement (IGSA) with Fort Cavazos to provide new and expanded airfield maintenance services for Robert Gray Army Airfield (RGAAF) and Yoakum Defrenn Army Heliport (YDAH). The new IGSA becomes effective October 1, 2024.
We are seeking authorization to purchase multiple pieces of equipment needed to execute this new agreement utilizing various cooperative resources. The number of procurements per category is listed below:
The purchase pricing from CRAFCO INC. utilizing the BuyBoard Cooperative is as follows:
|
Make/Model |
Units |
Total Cost |
|
Supershot 250D with Attachments |
1 |
$ 95,369.63 |
|
Model 30 Router with Attachments |
1 |
$ 27,705.70 |
The purchase pricing from Centerline Supply, Inc. utilizing the BuyBoard Cooperative is as follows:
|
Make/Model |
Units |
Total Cost |
|
Linelazer 200HS with Line Driver & Attachments |
2 |
$ 74,079.00 |
The purchase pricing from United Ag & Turf utilizing the Sourcewell Cooperative is as follows:
|
Make/ModelUnitsTotal Cost |
|
|
|
John Deere Gator with Attachments |
1 |
$ 12,692.20 |
The purchase pricing from Bad Boy Mowers LLC through HomeBase utilizing the Interlocal Purchasing System (TIPS) Cooperative is as follows:
|
Make/Model |
Units |
Total Cost |
|
61” Zero Turn Mower with Attachments |
4 |
$ 50,169.44 |
The purchase pricing from Professional Turf Products - Euless utilizing the BuyBoard cooperative is as follows:
|
Make/Model |
Units |
Total Cost |
|
Ventrac Utility Tractor with Attachments |
1 |
$ 86,190.72 |
The purchase pricing from Northern Texas Trailers LLC utilizing the BuyBoard cooperative is as follows:
|
Make/ModelUnitsTotal Cost |
|
|
|
Wells Cargo 24’ Enclosed Trailer |
1 |
$ 28,603.55 |
The purchase pricing from Silsbee Ford utilizing the Interlocal Purchasing System (TIPS) cooperative is as follows:
|
Make/ModelUnitsTotal Cost |
|
|
|
2024 Ford F-250 Crew Cab XL |
1 |
$ 62,030.50 |
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Aviation Department is seeking authorization to purchase vehicles and equipment through cooperative contracts. The purchase of goods or services made through cooperative contracts are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.02, subchapter F and TLGC section 252.022.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The current fiscal year is $436,840.74
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Aviation Fund CIP account numbers 523-8905-493.61-10 ($103,326) and 523-8905-493.61-35 ($333,515).
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends City Council authorize the procurement of equipment and vehicles in the amount of $436,840.74 and that the City Manager or designee be authorized to execute any and all contract documents in accordance with state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Certificates of Interested Parties
Presentation