Title
Hold a public hearing and consider an ordinance amending the Fiscal Year 2025 Annual Budget of the City of Killeen to increase revenue and expense accounts in multiple funds.
Body
DATE: January 21, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Budget Amendment
BACKGROUND AND FINDINGS:
This budget amendment addresses the following items:
• Carry forward of encumbered funds:
o Per City Charter (Article VII, Section 71), appropriations lapse at fiscal year-end unless spent or encumbered. To complete FY 2024 projects and services extending past September 30, 2024, FY 2024 appropriations must be carried forward into the FY 2025 Budget for the associated purchase orders.
• Carry forward funds for delayed projects from the prior year:
o Allocate funds for the Animal Services crematorium purchase. Initially budgeted in FY 2023, delays from studies and quote challenges extended planning into FY 2024, with the purchase still in progress in FY 2025.
o Allocate funds for the purchase of fitness equipment for Rosa Hereford Community Center in conjunction with CCMR 24-201R which identified funding as being carried forward from FY 2024.
• Carry forward and reallocate grant-related items:
o Carry forward unspent FY 2024 non-CIP ARPA revenue and expense.
§ Includes transfer of completed ARPA projects in General and HOT Funds to Emergency Operations Center/Fire Operations project in CIP Fund.
o Carry over unutilized FY 2021 and FY 2022 appropriations for the JAG Grant.
o Carry over unutilized FY 2022, FY 2023, and FY 2024 appropriations for the PETCO Grant.
o Appropriate reconciled CDBG and HOME Grant budgets with the Treasury to carry forward and correct current activity budgets.
• Carry forward PFC and Opioid Settlement unspent funds.
THE ALTERNATIVES CONSIDERED:
Option 1 - Do not approve the ordinance amending the FY 2025 Annual Budget.
Option 2 - Approve the ordinance amending the FY 2025 Annual Budget.
Which alternative is recommended? Why?
Option 2 is recommended to approve the ordinance amending the FY 2025 Annual Budget.
CONFORMITY TO CITY POLICY:
The City’s Financial Governance Policies, Section V. Budget Administration (B)(1) states that City Council may amend or change the budget by ordinance.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total revenue and expenditure appropriations are $409,770 and $2,381,224 respectively.
The following table identifies the funds involved with this FY 2025 budget amendment:
|
Grant Related Appropriations |
Revenues |
Expenditures |
|
General Fund |
$270,841 |
$270,841 |
|
Community Development Fund |
47,234 |
47,234 |
|
Opioid Settlement Fund |
- |
45,040 |
|
Home ARP Fund |
26,313 |
26,313 |
|
Law Enforcement Grant Fund |
21,294 |
21,294 |
|
Governmental CIP Fund |
20,224 |
20,224 |
|
Animal Svc Donations/Grants |
- |
16,024 |
|
Hotel Occupancy Tax (HOT) Fund |
15,038 |
15,038 |
|
Home Program Fund |
8,826 |
8,826 |
|
Subtotal |
$409,770 |
$470,834 |
|
Non-Grant Related Appropriations |
Revenues |
Expenditures |
|
General Fund |
$- |
$880,156 |
|
Water And Sewer Enterprise Fund |
- |
554,308 |
|
Hotel Occupancy Tax (HOT) Fund |
- |
262,440 |
|
Info Tech Internal Service Fund |
- |
159,266 |
|
Golf Course Enterprise |
- |
47,885 |
|
Peg Cable System |
- |
6,335 |
|
Subtotal |
$- |
$1,910,390 |
|
Total |
$409,770 |
$2,381,224 |
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Upon approval of the attached ordinance amending the FY 2025 Annual Budget
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of the attached ordinance amending the FY 2025 Annual Budget
RECOMMENDATION:
City Council approve the ordinance amending the FY 2025 Annual Budget
DEPARTMENTAL CLEARANCES:
Legal
ATTACHED SUPPORTING DOCUMENTS:
Ordinance
Presentation