Title
Consider a memorandum/resolution authorizing the procurement of fifty-six (56) computers (Mobile Data Terminals) for police vehicles fully equipped with emergency equipment through the Texas Department of Information Resources and the Texas Buy Board for a total cost in the amount of $217,390.33.
Summary
DATE: June 6, 2023
TO: Kent Cagle, City Manager
FROM: Antonia McDaniel, Police Captain
SUBJECT: Computers and equipment for Police Vehicles
BACKGROUND AND FINDINGS:
The Killeen Police Department is in need of acquiring fifty-six (56) mobile data terminals (MDT) for fifty-four fully equipped police pursuit sport utility vehicles and two (2) fully equipped police pick-ups to be utilized within the Killeen Police Department to respond to calls for service throughout the city. In addition to the MDTs, the equipment inside of the vehicles needed some modifications due safety concerns with the lack of visibility out of the rear windshield.
THE ALTERNATIVES CONSIDERED:
Do not approve the purchase of the MDTs and equipment.
Approve the purchase of the MDTs and equipment.
Which alternative is recommended? Why?
Purchase of the MDTs and equipment. The MDTs are needed to operate the equipment inside Police vehicles such as the COBAN recording equipment.
CONFORMITY TO CITY POLICY:
The Killeen Police Department is seeking approval to purchase the MDTs from GTS Technology Solutions through the Texas Department of Information Resources contract (DIR-TSO-3763-R). Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
Purchase of the additional modifications to equipment will be purchased through Dana Safety Supply through the Texas Buy Board.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The cost of the MDTs with the retrofit kits is $163,490.53 and the cost of the brackets is $53,899.80 for a total expenditure of $217,390.33.
Is this a one-time or recurring expenditure?
This is one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the General Fund Police Department account 010-6050-441.61.10.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends the procurement of fifty-six (56) computers (Mobile Data Terminals) for police vehicles fully equipped with emergency equipment through the Texas Department of Information Resources and the Texas Buy Board for a total cost in the amount of $217,390.33 and that the City Manager, or designee, is expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
IT
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
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Presentation