TITLE
Consider a memorandum/resolution authorizing the award of a construction contract for Bid # 16-17 for the 2016 Minor Drainage Capital Improvement Project - Illinois to TTG Utilities, LP.
SUMMARY
AGENDA ITEM
Authorize the award of a construction contract for Bid #16-17, 2016 Minor Drainage Capital Improvement Project - Illinois to TTG Utilities, LP
ORIGINATING DEPARTMENT
Public Works - Environmental Services
BACKGROUND INFORMATION
The City’s adopted 2005 Drainage Master Plan and 2013 Minor Capital Improvement Project (CIP) Preliminary Engineering Report (PER) identified minor CIPs throughout the city. The City entered into a professional services agreement in July of 2013, with Jones-Heroy & Associates (JHA), for professional engineering and survey services for the final design of two Minor Drainage CIPs as presented in the 2013 PER. The 2016 Minor Drainage CIP - Illinois project includes roadway drainage improvements to the Illinois and Trimmier intersection and to an area just east of the Illinois and W.S. Young Drive intersection.
DISCUSSION/CONCLUSION
The invitation to bid for the award of a construction contract for the 2016 Minor Drainage CIP- Illinois project was advertised on May 29, 2016, and June 5, 2016. A non-mandatory pre-bid meeting was held on June 8, 2016. On June 22, 2016, two (2) bids were received by the City of Killeen and publicly read aloud at 2:15 p.m. in Council Chambers. The lowest responsive bidder was TTG Utilities, LP (TTG) in the amount of $156,741.00. TTG's bid was $3,210.00 under the bid submitted by McLean Construction.
JHA and Public Works staff have reviewed the bid for conformance with the contract documents and for bid balance. Based upon this evaluation and the contractor’s reputation in performance of past City projects, staff recommends the award of the contract to TTG Utilities, LP in the amount of $156,741.00. Final completion of all work is projected to be achieved within 120 consecutive calendar days from the issuance of a notice to proceed.
FISCAL IMPACT
Funding in the amount of $156,741.00 is available in the Fiscal Year 2016 575 Drainage Utility Fund’s operational budget Minor Drainage account, account number 575-3435-432.63-01.
RECOMMENDATION
City staff recommends that the City Council authorize the City Manager to enter into a contract with TTG Utilities, LP in the amount of $156,741.00 for the 2016 Minor Drainage CIP - Illinois project and that the City Manager be expressly authorized to execute any and all change orders within the amounts set by state and local law.