Title
Consider a memorandum/resolution authorizing the execution of a professional services agreement with Freese and Nichols for the design of the Lift Station No. 6 Rehabilitation and Expansion Project in the amount of $624,677.
Summary
DATE: January 3, 2023
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Professional Services Agreement with Freese and Nichols to Design the Lift Station No. 6 Rehabilitation and Expansion Project
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes projects R4S---rehabilitation and 11S- expansion of Lift Station No. 6, which is located at 3816 Water Street. These projects include architectural, electrical, and mechanical improvements; as well as expanding Lift Station No. 6 from its current capacity of 17.28mgd to a firm capacity of 24mgd. Lift Station #6 serves the northeastern part of the city.
City staff has negotiated a professional services agreement (PSA) with Freese and Nichols (FNI) for the design and construction administration of the Lift Station No. 6 Rehabilitation and Expansion Project in the amount of $624,677. FNI has provided exceptional design and contract administration on several past Water and Sewer infrastructure projects.
THE ALTERNATIVES CONSIDERED:
(1) Do not authorize the professional services agreement with FNI; this will delay the design and construction of this critical sewer rehabilitation and Expansion project.
(2) Authorize the execution of the professional services agreement with FNI for the design and contract administration of the Lift Station No. 6 Rehabilitation and Expansion Project.
Which alternative is recommended? Why?
Alternative two (2) is recommended due to FNI’s extensive experience with the design of lift stations. City staff believes that FNI has submitted a fair and reasonable proposal for their engineering services and has provided designs of great value to the city in previous projects.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies. Texas Government Code, Chapter 2254, states that contracts for the procurement of defined professional services may not be awarded on the basis of competitive bids. Instead, they must be awarded on the basis of demonstrated competence and qualifications.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Total amount of $624,677 will be encumbered in FY 2023
Is this a one-time or recurring expenditure?
One-Time
Is this expenditure budgeted?
Yes, funds are available in the Water & Sewer CIP Fund account 387-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager or designee to execute a Professional Service Agreement with FNI for the design and construction administration of the Lift Station No. 6 Rehabilitation and Expansion Project in the amount of $624,677, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties