Title
Consider a memorandum/resolution rejecting bids received for Bid 24-38, Stonetree Golf Club Bunker Renovations.
Body
DATE: July 2, 2024
TO: Kent Cagle, City Manager
FROM: Jarrod Provost, Interim Executive Director of Parks and Recreation
SUBJECT: Reject bids received for Bid 24-38, Stonetree Golf Club Bunker renovations.
BACKGROUND AND FINDINGS:
On May 6, 2024, two (2) bids were received for Stonetree Golf Club Bunker renovations.
This project was to include survey and staking, clearing, grading, and removal of the old bunker, sand, the construction of the bunkers and grassing.
|
Bidders |
Total Bid Amount |
|
Viridity, LLC. |
$497,176.00 |
|
Greenscapes Six, LLC. |
$815,389.75 |
We have $173,340 budgeted in our CIP/Projects/Construction account, unfortunately this is not sufficient to cover the cost of the lowest bid.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
Due to the circumstances, the recommendation is to reject all bids and explore options to complete the work in-house.
CONFORMITY TO CITY POLICY:
This resolution conforms to city policies and Texas Local Government Code, Section 252.043.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring revenue/expenditure?
One-time expenditure
Is this revenue/expenditure budgeted?
Yes, $173,340.00 is available in the Governmental CIP Fund account 349-8930-493.69-03. However, this is not sufficient funding to cover the cost of the lowest proposed bid.
If not, where will the money come from?
A budget transfer from other projects would need to occur for the additional funding. This would result in the delay or cancellation of the projects the funding would be taken from.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
N/A
RECOMMENDATION:
Staff recommends that the City Council reject all received bids for Bid 24-38, Stonetree Golf Club Bunker renovations.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bids
Bid Specifications
Presentation