Title
Consider a memorandum/resolution authorizing a Memorandum of Understanding renewal for the National Mounted Warfare Foundation.
Body
DATE: November 19, 2024
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: National Mounted Warfare Foundation Memorandum of Understanding
BACKGROUND AND FINDINGS:
The National Mounted Warfare Foundation (NMWF) is requesting a Memorandum of Understanding Renewal that will enable funding for the Fiscal Year’s (FY’s) 25-29. The maximum funding amount each FY shall not $80,000 and will be funded using Hotel Occupancy Tax revenue. The previous Memorandum of Understanding (MOU) with NMWF was approved to assist with the National Mounted Warrior Museum (Museum) development. The previous Memorandum of Understanding took place during the FY’s 2019 to the Fiscal Year 2024. The Foundation is requesting a renewal of the previous agreement for funding. The MOU renewal is for a period of 5 years; effective on October 1, 2024, of FY25, then concluding on September 30, 2029, of FY29.
The Bell County Hotel Occupancy Tax (HOT) received by the City of Killeen has been utilized as the source for the financial commitment towards the museum project.
Funds are to be used solely for payment for advertising, solicitations, and promotions that attract tourists and convention delegates to the City of Killeen, or the Museum, or for funding the establishment, improvement, or maintenance of a visitor information center at the Museum. The museum officially opened on September 18, 2024.
City staff has developed a Memorandum of Understanding Renewal that details the City’s and the Foundation’s responsibilities including reimbursement and reporting requirements. An annual proposed scope of work that outlines the specific expenses related to advertising and marketing is to be developed so that these HOT funds will attract future tourists to the museum.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount is $80,000 per Fiscal Year. The Fiscal Years are FY25-FY29. The City will reimburse the NWMF for allowable expenses up to the amount of Hotel Occupancy Tax receipts from Bell County for the previous fiscal year not to exceed $80,000 annually.
Is this a one-time or recurring revenue/expenditure?
This is a recurring expenditure with a maximum of $80,000 per Fiscal Year for the five (5) year period, 2025 through 2029.
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends approval of the Memorandum of Understanding Renewal between the City of Killeen and the National Mounted Warfare Foundation for 5 years beginning FY25 through FY29 and authorize the City Manager or his designee to execute said agreement.
DEPARTMENTAL CLEARANCES:
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Memorandum of Understanding
Interlocal Cooperation Agreement 2017
Presentation