Title
Consider a memorandum/resolution authorizing the purchase of replacement equipment for the Junior Service League Splash Pad in Long Branch Park from Heartland Play in the amount of $143,738.75.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Joseph Brown, Executive Director of Recreation Services
SUBJECT: Junior Service League Splash Pad Renovation
BACKGROUND AND FINDINGS:
Recreation Services (RS) is seeking to resurface and replace broken and outdated features, to include placement of shade canopies at the Junior Service League Splash Pad that is located in Long Branch Park. The splash pad was originally funded between the Junior Service League and the City of Killeen in 2009. The standard life expectancy of splash pad elements is ten (10) years with a UV ray canopy protecting the elements. The splash pad is a free quality of life park amenity that is very popular and heavily used during the summer months. Replacing the broken and outdated features, to include adding designed shade canopies, will increase the user experience. This proposed project aligns with our adopted Parks Master Plan as we aim to reactivate this public gathering area within Long Branch Park.
RS has received quotes from various BuyBoard companies. Heartland Play was selected for a total cost of $143,738.75. Heartland Play is a member of the Tx BuyBoard Purchasing Cooperative, which satisfies the state competitive bidding requirements. The quote includes resurfacing 4,100 square feet and replacing broken and outdated features with five (5) new features and includes installing three (3) cantilever shades. The purchase will include all labor, parts and site preparation. Once approved and ordered, we expect to conduct a ribbon cutting ceremony on October 4, 2022.
THE ALTERNATIVES CONSIDERED:
Option 1: Do not approve the purchase for replacement of broken and outdated features at the splash pad.
Option 2: Approve the purchase to replace broken and outdated features of the splash pad to include shade canopies at Long Branch Park.
Which alternative is recommended? Why?
Recreation Services staff recommends City Council approve the purchase to replace the broken and outdated features, to include shade canopies, of the Junior Service League Splash Pad at Long Branch Park. The current splash pad elements have lived their life cycle and are in need of replacement. This family gathering area has very limited shade and this project will add much needed shade throughout the gathering space. This renovation will ensure that the splash pad is operational for the families who gather to utilize it during the summer months.
CONFORMITY TO CITY POLICY:
Heartland Play is a member of the Texas BuyBoard Purchasing Cooperative. Purchases made through a cooperative contract satisfy the state competitive bidding requirements as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Expenditure in FY 2022 would be $143,738.75
Is this a one-time or recurring expenditure?
One-time expenditure of $143,738.75.
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund account 349-8930-493.69-03, ARPA10 project.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
RS staff recommends City Council approve the purchase of replacement equipment for the Junior Service League Splash Pad in Long Branch Park from Heartland Play in the amount of $143,738.75 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties