Title
Consider a memorandum/resolution authorizing the renewal procurement of 3-year Cisco Enterprise Agreement from Insight Public Sector Inc., in the amount of $313,530.99.
Body
DATE: May 19, 2026
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: 3-Year Cisco Enterprise Agreement
BACKGROUND AND FINDINGS:
Over the past three years, the city has utilized the Cisco Enterprise Agreement (EA) to support its network Firewalls, cybersecurity, and communication systems. This agreement has provided enterprise-wide access to critical Cisco technologies, enabling reliable operations, enhanced security, and streamlined management of software licensing and support.
The current agreement is approaching expiration, and the City is requesting approval to renew a 3-year Cisco Multi-Architecture Enterprise Agreement to ensure continuity of services, maintain system performance, and continue benefiting from consolidated licensing, cost predictability, and scalability across departments.
The Enterprise Agreement consolidates multiple Cisco agreements-such as software subscriptions, support services, and licensing (including Flex plans and other standalone contracts)-into a single, streamlined contract. This approach simplifies procurement and management, improves cost predictability, and provides the city with greater flexibility to scale services as operational needs evolve.
By entering into this three-year agreement, the City benefits from standardized pricing, enterprise-wide access to Cisco tools and upgrades, and the ability to deploy and expand solutions without renegotiating individual contracts. This results in administrative efficiency, cost savings over time, and ensures the city remains aligned with current technology and security standards.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval of a 3-year Cisco Enterprise Agreement from Insight Public Sector Inc through the DIR-CPO-5347 purchasing contract. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY 2026 - $104,510.33
FY 2027 - $104,510.33
FY 2028 - $104,510.33
Is this a one-time or recurring revenue/expenditure?
Recurring
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, sufficient funding is budgeted in Information Technology Fund account 627-57140-180-800-000000, Subscription Principal.
RECOMMENDATION:
Staff recommends that City Council approve the renewal procurement of a 3- year Cisco Enterprise agreement from Insight Public Sector Inc using the Texas DIR contract DIR-CPO-5347 in the amount of $313,530.99 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
DIR-CPO-5347
Presentation