Title
Consider a memorandum/resolution authorizing the procurement of a roll-off truck for the Solid Waste Division in the amount of $234,852.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Roll-Off Truck for the Solid Waste Division
BACKGROUND AND FINDINGS:
Fleet Services is seeking approval to purchase a replacement roll-off truck for the Solid Waste Division. On November 1, 2022, one of the existing units was involved in a one vehicle accident that damaged the unit beyond economic repair and deemed a total loss by TML insurance. The damaged unit is a 2016 Autocar/Heil Roll-Off Truck with 166,000 miles. The insurance settlement amount is $100,426. The net cost to the City to replace the unit is $134,426.
The Solid Waste Commercial Division requires five roll-off trucks to meet customer demands and is currently operating in a reduced resource capacity.
THE ALTERNATIVES CONSIDERED:
1) Defer purchase of the roll-off truck, which would cause the division to continue to operate in a reduced resource capacity and possibly fail to meet long-term customer demands.
2) Purchase the roll-off truck to continue to provide effective services.
Which alternative is recommended? Why?
The second alternative is recommended to meet the divisions’ mission in providing effective commercial roll-off dumpster service.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
|
Department |
FY 2023 |
|
Public Works |
$234,852.00 |
|
Total |
$234,852.00 |
The purchase pricing from Chastang Enterprises, Inc. utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
SW Comm. |
Autocar DC64/BTE Roll-Off |
1 |
$234,452.00 |
$234,852.00* |
*Includes $400.00 BuyBoard Cooperative fee
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, upon approval of the budget amendment, funds will be included in the following accounts:
|
Department/Division |
Account |
Cost |
Available Funds |
|
Public Works - Solid Waste |
388-8834-493.61-35 |
$234,852.00 |
$234,852.00 |
|
Total |
|
$234,852.00 |
$234,852.00 |
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council approve the procurement of the roll-off truck for the Solid Waste Division in the amount of $234,852, and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties