Title
Consider a memorandum/resolution accepting a grant for Homeland Security Grant Program Fiscal Year 2025 for the Field Situational Awareness Program.
Body
DATE: March 18, 2025
TO: Kent Cagle, City Manager
FROM: Sara Williams, OHSEM Director
SUBJECT: Consider a memorandum/resolution accepting a grant for Homeland Security Grant Program Fiscal Year 2025 in the amount of $14,223 for the Field Situational Awareness Program.
BACKGROUND AND FINDINGS:
The Federal Emergency Management Agency (FEMA) annually establishes National Priority Areas (NPA) for the Homeland Security Grant Program (HSGP) and requires the State to dedicate at least 30% of Texas State Homeland Security Program (SHSP) funds to projects under these NPAs. Staff submitted a project under the NPA of Information and Intelligence Sharing/Cooperation. This grant application was awarded.
Allowable project costs include the purchase of software to enhance intelligence collection, integration and analysis, and information sharing capabilities, to support cooperation among local, state, and federal partners in all aspects of homeland security. The grant will be used to purchase cloud-based software that will provide ability to implement a virtual Emergency Operations Center (EOC) or share information between agencies in the event of a live EOC activation.
City staff applied for a total of $20,511.00 and was awarded $14,223 of regional funding through the Texas Office of the Governor eGrants System.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
All purchases with the grant funds will adhere to city, state, and federal purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total amount for the project is $20,511. The grant award covers $14,223. An Additional $1,033 will come from the Emergency Management Fund balance, with the remaining $5,255 in matching funds provided by the General Fund Fire Department OHSEM budget.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, the revenue is budgeted in the Emergency Management Fund 235-43200-250-255-225505. The expenditures are budgeted in 235-54300-250-255-225505 and General Fund 100-54300-250-255-225505.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council authorize the City Manager, or Designee, to act as the authorized official for the Homeland Security Grant Program Fiscal Year 2025 #5113401 for the Field Situational Awareness Program through the TX Office of the Governor and to execute the necessary grant documents and any and all amendments within amounts set by the state and local law, and authorize the Mayor to sign the resolution.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Award Letter
Contract
Presentation