Title
Consider a memorandum/resolution approving a Professional Services Agreement with Garver, LLC, for the construction, administration, and oversight of a corporate hangar at the Killeen Fort Hood Regional Airport, in the amount of $304,000.
Summary
DATE: February 21, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Authorize the execution of a Professional Services Agreement with Garver, LLC for the design, administration, and construction of the Corporate Hangar II Project at the Killeen-Fort Hood Regional Airport.
BACKGROUND AND FINDINGS:
On September 13, 2022, the City Council accepted a Federal Aviation Administration (FAA) Military Airport Program (MAP) Grant in the amount up to $4,553,070 to fund eligible portions of the Corporate Hangar II Project at the Killeen-Fort Hood Regional Airport (KFHRA).
Staff has negotiated a professional services agreement with Garver, LLC in the amount of $304,000 for construction administration services, on-site resident project representative (RPR) services, and project closeout services for the second corporate hangar project at KFHRA. The FAA will fund 90% of the cost in the amount of $273,600 and the City will be responsible for the remaining 10%; or $30,400.
THE ALTERNATIVES CONSIDERED:
Alternatives considered:
• (1) do not authorize the execution of the professional services agreement with Garver, LLC, or
• (2) authorize the execution of the professional services agreement with Garver, LLC.
Which alternative is recommended? Why?
Staff recommends alternative 2. The FAA requires professional and experienced oversight and documentation of the construction process. The Garver team is the Airport engineer of record and was selected via a competitive process. Garver, LLC has recently completed the design, construction administration, and construction oversight of the first commercial hangar on KFHRA. This choice offers the most experienced team fully cognizant of Department of Defense and FAA requirements for a project on Robert Gray Army Airfield (RGAAF) and KFHRA; respectively.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditures in the current year is $304,000.
Is this a one-time or recurring expenditure?
One-Time
Is this expenditure budgeted?
Yes, funds are available in the Aviation AIP Grants Fund in account 524-0515-521.69-01 ($273,600) and the match is available in the Aviation CIP Fund in account 523-8905-493.69-01 ($30,400).
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Approve the professional services agreement with Garver, LLC in the amount of $304,000 and authorize the City Manager or designee to execute same as well as any and all amendments as allowed per federal, state, or local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties