Title
Consider a memorandum/resolution authorizing the procurement of four refuse trucks for the Public Works Solid Waste Residential Division, in the amount of $1,784,484.
Body
DATE: June 18, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Four Refuse Trucks for the Public Works Solid Waste Residential Division
BACKGROUND AND FINDINGS:
Fleet Services is seeking approval to purchase four automated side loader refuse trucks for the Public Works Solid Waste Residential Division from Bond Equipment Co. Inc. Two of the trucks would be replacements for units that have reached their recommended service life as front-line units and two would be additions to the fleet to assist with the City’s growing population. The two existing units’ reliability is beginning to be of concern as well as their rising maintenance cost. The two replacements were originally scheduled for ordering in FY 2025, but due to long lead times in obtaining replacement vehicles and the funding being available now, it is deemed necessary to purchase the replacements and additional units now.
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of the refuse trucks, which would cause the department to operate in a reduced resource capacity and possibly fail to meet customer needs.
2.) Purchase the refuse trucks to continue to provide effective services.
Which alternative is recommended? Why?
The second alternative is recommended to meet the division’s mission in providing effective refuse service.
CONFORMITY TO CITY POLICY:
This purchase conforms to City policies and law. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
|
Department |
FY 2024 |
|
Public Works |
$1,784,484.00 |
|
Total |
$1,784,484.00 |
The purchase pricing from Bond Equipment Co Inc. utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
SW Res. |
Battle/New Way Auto Side Loader |
4 |
$446,021.00 |
$1,784,484.00* |
*Includes $400.00 BuyBoard fee
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Solid Waste CIP Fund in the following account:
|
Department/Division |
Account |
Cost |
|
Public Works - Solid Waste |
388-8834-493.61-35 |
$1,784,484.00 |
|
Total |
|
$1,784,484.00 |
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends City Council authorize the purchase of the four refuse trucks for the Public Works Solid Waste Residential Division from Bond Equipment Co. Inc. in the amount of $1,784,484, and that the City Manager or designee be authorized to execute any and all change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties
Presentation