Title
Consider a memorandum/resolution approving Work Order No. 4 with Garver, LLC, for the construction phase of the Terminal Rehabilitation Improvements Phase I project at Killeen Regional Airport, in the amount of $544,000.
Body
DATE: July 21, 2026
TO: Kent Cagle, Interim City Manager
FROM: Jarrod Provost, Assistant Director of Aviation
SUBJECT: Work Order No. 4 with Garver, LLC of the Terminal Rehabilitation Improvements Phase I Project
BACKGROUND AND FINDINGS:
The Killeen Regional Airport has identified critical terminal infrastructure that has reached the end of its useful life. This is a three-phase project that will improve passenger safety and comfort by upgrading key systems, including elevators and escalators, the public address and fire control systems, restrooms, and curbside sidewalks, while also reducing maintenance costs.
On August 26, 2025, the City received $950,000 from the Federal Aviation Administration (FAA) Airport Infrastructure Grant (AIG) to fund the project’s design phase, including administration, design, bidding, and engineering services. Design services have been completed.
The City has now received two additional grants for the construction, and construction administration and oversite. Phase I of this project includes replacing the Pre-Conditioned Air (PCA) units at Gates 1 and 6 (with new hose reels and carts), replacing two elevators, and refurbishing two escalators within the airport terminal and will be funded through a combination of FAA AIG and Airport Improvement Program (AIP) grants, which will cover 95 percent of eligible project costs. The remaining 5 percent match will be provided through the FAA-approved Passenger Facility Charge (PFC) Program Application dated March 14, 2025, resulting in no impact to the Aviation Operating Fund or fund balance.
In accordance with FAA and state requirements for federally funded airport projects, professional construction administration, inspection services, and comprehensive project documentation are necessary to ensure regulatory compliance, maintain quality control, and support the successful completion of the project.
Garver, LLC serves as the Aviation Department’s Engineer of Record and was selected through a qualifications-based selection process in accordance with state law and FAA requirements. To support these requirements, staff negotiated Work Order No. 4 with Garver LLC, in the amount of $544,000 under the Master Agreement for Professional Services executed on December 15, 2025.
Under this work order, Garver will act as the Owner’s representative and provide construction administration services, part-time on-site resident project representative services, and project closeout services for the Terminal Rehabilitation Improvements Phase I Project.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The current fiscal year expenditure is $544,000.
Is this a one-time or recurring revenue/expenditure?
One Time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Aviation CIP Grant Fund in the amount of $516,800 and the Aviation PFC Fund in the amount of $27,200, for a total project funding amount of $544,000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Sufficient funding is available within accounts 341-56200-900-605-925008 and 343-56206-900-603-925008.
RECOMMENDATION:
City Council approve Work Order No. 4 with Garver, LLC in the amount of $544,000 and recommends that the City Council authorize the Interim City Manager, or designee, to execute all contract documents and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Work Order
Certificate of Interested Parties
Presentation