Title
Consider a memorandum/resolution rejecting bids for Bid Number 25-12, for Automated Weather Observing System (AWOS) Relocation at Skylark Field.
Body
DATE: April 15, 2025
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Reject bids received for Bid 25-12, Automated Weather Observing System (AWOS) Relocation at Skylark Field
BACKGROUND AND FINDINGS:
The City advertised a bid to relocate the current Automated Weather Observing System to meet current and future needs at Skylark Field. The project is funded by a combination of TIRZ funding and FAA grants.
Advertising began on February 2, 2025 and appeared in the local newspaper as well as the City’s website. Additionally, it was advertised on multiple statewide electronic bidding sites. A pre-bid meeting was held on February 18th, 2025, with one (1) general contractor attending.
Bids were opened on March 11, 2025, and the City of Killeen received one (1) bid as follows:
Bidder Base Bid
Vellutini Corporation DBA Royal Electric Company $378,378.00
A thorough review of the bid package was completed by staff and the airport’s consultant. However, the bid from Royal Electric is considerably more than the budget for this project.
Therefore, staff’s recommendation is to reject the bids for Bid No. 25-12.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Rejection of bids is allowed by the competitive bid process per Local Government Code and the City’s Purchasing Policy.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring revenue/expenditure?
N/A
Is this revenue/expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
N/A
RECOMMENDATION:
Staff recommends City Council reject bids for Bid No. 25-12, Automated Weather Observing System (AWOS) Relocation at Skylark Field.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Letter of Recommendation
Presentation