Title
Consider a memorandum/resolution authorizing a Letter of Agreement with Prestige Worldwide Technologies for Four (4) Cla-Val Control Valves at Pump Station No. 4, in the amount of $53,561.76.
Body
DATE: August 20, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement with Prestige Worldwide Technologies for Four (4) Cla-Val Control Valves at Pump Station No. 4
BACKGROUND AND FINDINGS:
Pump Station No. 4 was built in 1986 and is one of two pump stations that provides potable drinking water for Killeen’s Upper Pressure Plane. This site pumps an average of 50 MG each month into two 1.5 MG ground storage tanks located on McMillan Mountain, east of Bunny Trail. Pump Station No. 4 has four control valves, two of which were installed when this site was built in 1986, with the other two being added in 1995 as part of a site expansion. All four control valves have a life expectancy of 20 years.
A quote was received from Prestige Worldwide Technologies, on BuyBoard contract #717-23, to provide and install four (4) Cla-Val Control Valves at Pump Station No. 4 in the amount of $53,561.76. This will allow the City to replace these control valves that have exceeded their life expectancy and are currently exhibiting issues such as deformed stainless-steel shafts and internal component degradation due to hydraulic shock. Replacement of these valves will ensure continued functionality of water services, resolve complications during routine maintenance, and establish long-term reliability for future needs. Funding is allocated in the FY 2024 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Prestige Worldwide Technologies is on the purchasing BuyBoard cooperative contract #717-23. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F;” a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The expenditures for FY 2024 is in the amount of $53,561.76.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund Water Distribution account 550-3410-436.61-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to execute the Letter of Agreement with Prestige Worldwide Technologies for Four (4) Cla-Val Control Valves at Pump Station No. 4, in the amount of $53,561.76 and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Buyboard Contract
Certificate of Interested Parties
Presentation