Title
Consider a memorandum/resolution purchasing aquatic chemicals through a BuyBoard Cooperative Contract #701-23, Commercial Swim Aquatics, in an amount of $104,536.80.
Body
DATE: July 2, 2024
TO: Kent Cagle, City Manager
FROM: Jarrod Provost, Interim Executive Director of Parks and Recreation
SUBJECT: Purchase of Aquatic Chemicals from Commercial Swim Aquatics in an amount of $104,536.80
BACKGROUND AND FINDINGS:
The City of Killeen operates three (3) aquatic facilities: Family Aquatic Center, Long Branch Pool, and Junior Service League Spray Park. All three facilities are open Memorial Day weekend until Labor Day weekend each year.
In April 2023 City Council approved the purchase of aquatic chemicals through Progressive Commercial (23-062R) based off the Buyboard contract #613-20 in an amount not to exceed $85,000. Progressive Commercial can no longer fulfilll the City’s needs for aquatic chemicals therefore Parks and Recreation is requesting to purchase from Commercial Swim Aquatics based off of their Buyboard Cooperative Contract #701-23.
The current amount committed for this service as of May 14, 2024, is $46,274.88. Of that committed amount, $40,000 was encumbered under PO 240433 to Progressive Commercial. Upon approval of Commercial Swim Aquatics, this PO will be closed, and remaining funds will be encumbered to Commercial Swim Aquatics
Commercial Swim Aquatics will provide essential aquatic chemicals for all 3 facilities. Chemicals such as chlorine and bromine are added to treated venues to protect swimmers from the spread of germs and prevent outbreaks. Other pool chemicals help with the disinfection process, improve water quality, stop corrosion and scaling of equipment, and protect against algal growth.
The chlorine cost increase per pound and usage of chemicals for FY2024 has resulted in the original amount requested for aquatic chemicals exceeding the $85,000 initially requested. The total annual estimated cost and budgeted expenditures for this service is $104,536.80.
THE ALTERNATIVES CONSIDERED:
Approve the purchase of aquatics chemicals through a BuyBoard Cooperative contract#701-23 Commercial Swim in an amount of $104,536.80.
Which alternative is recommended? Why?
Approve the purchase of aquatics chemicals through a BuyBoard Cooperative contract#701-23 Commercial Swim in an amount of $104,536.80. Without adequate pool chemicals, the City Aquatics Facilities will have to close. The purchase is needed to protect the safety and wellbeing of patrons and City staff working at the facility.
CONFORMITY TO CITY POLICY:
The purchase of aquatic chemicals will be done through a BuyBoard Cooperative contract#701-23 with Commercial Swim Aquatics. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas local Government Code, Section 271-102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchases of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Purchases for aquatic chemicals are estimated to be $104,536.80 for FY 2024. $108,000 is included in the FY 2025 Budget.
Is this a one-time or recurring revenue/expenditure?
Recurring expenditure
Is this revenue/expenditure budgeted?
Yes, funds are available in the General Fund Parks & Recreation Aquatics Division account 010-3027-429.41-75.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the purchase of aquatic chemicals through a BuyBoard Cooperative contract#701-23 Commercial Swim Aquatics in an amount of $104,536.80.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
1295
Contract Verification
Contract