Title
Consider a memorandum/resolution entering into a contract with Deaf Link Incorporated for the Accessible Hazard Alert System, in the amount of $113,133.
Body
DATE: May 7, 2024
TO: Kent Cagle, City Manager
FROM: Peter Perez, OHSEM Director
SUBJECT: Deaf Link Contract for Accessible Hazard Alert System
BACKGROUND AND FINDINGS:
The FY 2024 budget includes the Accessible Hazard Alert System (AHAS) from Deaf Link Incorporated as a funded project. This project includes the design of an accessible website for AHAS notifications, ADA compliant preparedness information, and the dissemination of notifications in either American Sign Language videos or English voice/text. Staff will work with Deaf Link Inc. on the customized branding of the AHAS website and hope to add additional services, such as Spanish information and additional preparedness videos, as funding allows.
THE ALTERNATIVES CONSIDERED:
There are no alternatives listed as this is a specialized service provided for ADA compliance with hazard alert systems.
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase conforms to City policies and law. Purchases made through a sole source are exempt from the competitive bidding process as stated in Texas Local Government code section 252.022(a)(7)(A), a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to see competitive bids for purchases of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
This fiscal year we will expend a total of $25,684 to establish site set up and begin services.
Renewal cost is $41,056 for FY 2025 and $46,393 for FY 2026. Further renewal cost will be budgeted for in the annual budgeting process.
Is this a one-time or recurring revenue/expenditure?
This is a recurring cost. This item is budgeted for in the current fiscal year and will be budgeted for is subsequent annual budgets.
Is this revenue/expenditure budgeted?
Yes, funds are available in the General Fund Fire Department account 010-7075-442.46-40.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommend that City Council authorize the City Manager, or designee, to enter into a contract with Deaf Link Incorporated for the Accessible Hazard Alert System in the amount of $113,133, and authorize the City Manager, or designee, to execute any and all change orders with the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Communications & Marketing
Community Development
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Sole Source
Certificate of Interested Parties
Presentation