TITLE
Consider a memorandum/resolution authorizing the procurement of a vacuum excavator trailer and a crawler excavator necessary to meet MS4 permit requirements.
SUMMARY
AGENDA ITEM
Authorize the procurement of a vacuum excavator trailer and a crawler excavator necessary to meet MS4 permit requirements.
ORIGINATING DEPARTMENT
Public Works/Drainage Maintenance
BACKGROUND INFORMATION
The Drainage Maintenance Division was formed in 2006 to maintain the 624 acres of drainage channel within the city. Due to improvements required to be made regarding the storm sewer water quality, it has become increasingly important for the City to acquire specialized equipment to accomplish its mission and meet TCEQ MS4 (Municipal Separate Storm Sewer System) permit requirements regarding maintenance schedules and emergency responsiveness. For these reasons, a crawler excavator is needed for excavation of drainage channels and infrastructure as well as removal of large failed concrete structures. A vacuum excavator trailer is also required for cleanout of storm drains, basins, and environmental clean-up emergencies.
DISCUSSION/CONCLUSION
The City of Killeen is a member of several purchasing cooperatives that are in compliance with the Texas Local Government Code section 271.102. After considering four different excavator manufacturers, the excavator recommended by staff is the Volvo EC250EL provided by Romco Equipment Co. of Round Rock utilizing the HGAC Purchasing Cooperative. The vacuum excavator trailer would be purchased from Ring-O-Matic through the HGAC Co-op as well. The cooperative pricing for the two pieces of equipment are as follows:
|
Item |
HGAC Vendor |
Model |
Quote |
|
Vacuum Excavator Trailer |
Ring-O-Matic |
550 HiCFM |
$65,338 |
|
Volvo Crawler Excavator |
Romco Equipment Co. |
EC250EL |
$233,511 |
FISCAL IMPACT
Funding for this equipment is available in the amount of $298,849 through account number 575-3448-434.61-10 of the 2016 Drainage Maintenance Motor Vehicles account.
RECOMMENDATION
Staff recommends purchase of the stated equipment utilizing the HGAC Purchasing Cooperative and that the City Manager be expressly authorized to execute any and all change orders within the amounts set by state and local law.