Title
Consider a memorandum/resolution approving the purchase of 24 cardiac monitors/defibrillators and associated accessories from Zoll Medical Corporation, in the amount of $1,590,728.62.
Body
DATE: November 4, 2025
TO: Kent Cagle, City Manager
FROM: James Kubinski, Fire Chief
SUBJECT: Purchase of Cardiac Monitors/Defibrillators
BACKGROUND AND FINDINGS:
The Fire Department uses cardiac monitors/defibrillators to detect and treat life-threatening heart rhythm problems (arrhythmias) by continuously watching the heart's electrical activity and delivering electrical shocks to restore a normal heart rhythm or to pace the heart. These devices are used for people at risk of sudden cardiac arrest, those with conditions like heart failure or ventricular tachycardia, and to diagnose the cause of symptoms like fainting, chest pain, or palpitations. We performed an end-user study to assess the Stryker LifePak 35 and Zoll X-Series and associated accessories to include a 4-year service warranty, after action patient case review, blood pressure cuffs, electrodes, electrode cables, defibrillator pads, batteries, storage cases, etc. Purchase total will be $1,590,728.62 over 5 years at Zero (0) % interest.
THE ALTERNATIVES CONSIDERED:
1: Stryker LifePak 35 and associated accessories
2: Zoll X-Series and associated accessories
3: Phillips Tempus and associated accessories
Which alternative is recommended? Why?
Staff recommends the Zoll X-Series and associated accessories for the following reasons:
• Provides the ability to see the underlying cardiac rhythm while mechanical CPR is being performed
• Includes Electrocardiogram (EKG) printer in unit (we are required to provide printed copies of the EKG to the Justice of the Peace)
• Respiratory rate and tidal volume feedback for appropriate airway management
• Removes the need for an additional modem and operates from Bluetooth and Cradlepoint
• Provides remote access to analyze real-time and post event cardiac data for quality improvement
• CPR feedback for manual compressions
CONFORMITY TO CITY POLICY:
This purchase will be made through Zoll Sourcewell Contract #041823. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
FY26 expenditure:
Due net 30 days: $318,145.72
FY 27: $318,145.72
FY 28: $318,145.72
FY 29: $318,145.72
FY 30: $318,145.74
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes. Funds are currently budgeted in the Fire Department’s operational budget; however, they will be moved to debt service as part of the mid-year budget amendment. Debt service payments will be made from the Loan Principal account 100-57150-800-250-000000.
RECOMMENDATION:
Staff recommends authorizing the City Manager, or his designee, to execute the purchase of 24 cardiac monitors/defibrillators and associated accessories from Zoll Medical Corporation through their Sourcewell Contract #041823, in the amount of $1,590,728.62 over 5 years at Zero (0) % interest, paid annually, and that the City Manager or his designee is expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Legal, Purchasing, Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Sourcewell Contract
Contract Verification
Certificate of Interested Parties
Presentation