Title
Consider a memorandum/resolution to ratify consulting expenditures with Strategic Government Resources for various recruitment services in the amount of $63,100 for FY22.
Summary
DATE: October 4, 2022
TO: Kent Cagle, City Manager
FROM: Eva Bark, Executive Director of Human Resources
SUBJECT: Ratify Consultant expenditures with Strategic Government Resources (SGR) for various Recruitment Services
BACKGROUND AND FINDINGS:
On July 15, 2022, the City Secretary resigned. On July 8, 2022, the city signed an agreement with Strategic Government Resources (SGR), an executive search firm, to help the city recruit for an Interim City Secretary until the city was able to fill the position. The terms of the agreement state that the City will pay an Interim City Secretary at a rate of $70.00 per hour, $500.00 for a comprehensive media search report, $400.00 for a background investigation, and $441.60 per week for the cost of temporary housing, mileage/travel reimbursement.
On August 2, 2022, the city offered the City Secretary position to a candidate, who at first accepted the position; however, later withdrew. Staff notified SGR and requested to continue utilizing their services until the city was able to fill the position. The position has been reopened for recruitment.
On July 22, 2022, the Executive Director of Finance resigned. On July 25, 2022, the city signed another contract with SGR for the recruitment of the Executive Director of Finance. The agreement is for $24,150 for the recruitment process, plus an additional cost of $2,155 for job postings on targeted websites. The city has utilized SGR in the past for other executive recruitments to include City Manager, Assistant City Manager, and Fire Chief.
There are funds in the FY 22 budget to cover these expenses and the cumulative work of services will exceed $50,000 in the current fiscal year. Under local policy the City Council is to approve expenditures over $50,000. Meeting the requirements of state law, staff is requesting that Council ratify the expenses exceeding $50,000. The estimated overage is $13,100.
THE ALTERNATIVES CONSIDERED:
1) Do not ratify the expenditures for the services provided by SGR
2) Ratify the expenditures for the services provided by SGR
Which alternative is recommended? Why?
Alternative 2 because SGR services have been great and working well for the city.
CONFORMITY TO CITY POLICY:
This item seeks City Council ratification of expenditures because the aggregate amount has exceeded $50,000.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of expenditures that need to be ratified for the Interim City Secretary and the recruitment search for an Executive Director of Finance is $13,100.
Is this a one-time or recurring expenditure?
One time
Is this expenditure budgeted?
Yes, funding is available in the General Fund Legal accounts 010-1010-416.50-32, 010-1010-416.44-30, and Non-Departmental account 010-9501-491.47-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City staff recommends that the City Council ratify the expenditures with Strategic Government Services in the amount of $63,100 and authorize the City Manager or designee to execute change orders as allowed by state and local law,
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
City Attorney
City Manager
ATTACHED SUPPORTING DOCUMENTS:
Interim City Secretary Contract
ED of Finance Recruitment Contract