TITLE
Consider a memorandum/resolution authorizing the award of Bid No. 15-20 to purchase motorcycles with emergency equipment installation for the Police Department.
SUMMARY
AGENDA ITEM
Purchase of Police Motorcycles
ORIGINATING DEPARTMENT
Fleet Services / Police Department
BACKGROUND INFORMATION
The Police Department requires eight (8) reliable motorcycles in the patrol fleet to assist in assuring public safety. Four (4) were procured in FY 14, and four (4) more are needed at this time to replace existing units that have exceeded their useful life. In order to operate at the least cost of ownership and provide reliable equipment, the department reinitiated a rolling replacement plan beginning in FY14.
DISCUSSION/CONCLUSION
As per Texas Local Government Code Sec. 252.021, and the City's purchasing policy, an invitation for bids to acquire four (4) Police Motorcycles with installation of emergency equipment was advertised. As a result of the invitation for bids,one bid was received from Fort Hood Harley-Davidson and is referenced below.
Total Bid Price: $79,862.12 (4 units at $19,965.53)
Buy-Back Option 1: At 24 months with a maximum of 25,000 miles for $11,000 per unit
Buy-Back Option 2: At 36 months with a maximum of 50,000 miles for $10,000 per unit
Standard Warranty Applies: Yes
Installation of Emergency Equipment Included: Yes.
The buyback agreement option will be funded through the Police Department annual budget as the unit replacements become available. The four units that are being disposed of will be sold through an online auction site commonly used by the Police Department.
FISCAL IMPACT
Adequate funding is available in the Police Department motor vehicles account: 010-6000-441.61-10.
RECOMMENDATION
Staff recommends the purchase from Fort Hood Harley-Davidson of four (4) police motorcycles, including installation of emergency equipment, for a total bid price of $79,862.12, approval of the conditional buyback option, and that the City Manager is expressly authorized to execute any and all change orders within the amounts set by state and local law.