Title
Consider a memorandum/resolution authorizing a Letter of Agreement with Austin Armature Works, LP for Three (3) Pumps at Pump Station #4, in the amount of $114,968.00.
Body
DATE: August 20, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement for Three (3) Pumps at Pump Station #4
BACKGROUND AND FINDINGS:
Pump Station #4 was built in 1986 with two (2) pumps and is one of two pump stations that provides potable drinking water for Killeen’s Upper Pressure Plane. In 1995, two (2) additional pumps were installed, as part of a planned site expansion to provide additional pumping capacity to the Upper Pressure Plane. This site pumps an average of 50 MG each month into two 1.5 MG ground storage tanks located on McMillan Mountain east of Bunny Trail. Each pump at this site can provide up to 2,250 gallons per minute of pumping capacity for the Upper Pressure Plane.
Throughout the life of each pump, repairs have been made to continue utilizing them, as these pumps have a life expectancy of 10-20 years. One of the pumps was replaced in 2014 and the other three pumps have far exceeded their life expectancy and repair parts for them have become increasingly difficult to find: resulting in extended downtime and diminished pumping capacity to the city. During the extended down time of repairs for pumps at Pump Station #4, Pump Station #6 is required to run for longer periods of time to meet water usage demands.
A quote was received from Austin Armature Works, LP on BuyBoard contract #672-22 to provide and install three (3) pumps at Pump Station #4 in the amount of $114,968.00. Immediate replacement is highly recommended to ensure continued functionality of water services, resolve complications during routine maintenance, and establish long-term reliability for future needs. The funding is allocated in the Fiscal Year 2024 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Austin Armature Works, LP is on the purchasing BuyBoard cooperative contract #672-22. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F;” a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The FY 2024 expense is in the amount of $114,968.00.
Is this a one-time or recurring revenue/expenditure?
One-time expenditure
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund Water Distribution account 550-3410-436.61-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to execute the Letter of Agreement with Austin Armature Works, LP in the amount of $114,968.00 and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Buyboard Contract
Certificate of Interested Parties
Presentation