TITLE
Consider a memorandum/resolution approving the Metro Ethernet services contract with Blue Plains Technology in an amount not to exceed $61,500 annually.
SUMMARY
DATE: July 18, 2023
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Renewal of Ethernet Services
BACKGROUND AND FINDINGS:
Six locations throughout the city require Metro Ethernet service which provides connectivity to the City network for all city related business, to include email and financial services. The current monthly cost is $5,920 and the proposed renewal rate is $5,125 per month. This is a cost savings of $795 per month or $9,540 annually. The proposed renewal agreement is for 36 months; locations and associated costs are listed below.
|
Location |
Monthly Cost |
|
Transfer Station |
647.50 |
|
Fire Station #8 |
647.50 |
|
Water and Sewer |
885.00 |
|
IT |
1575.00 |
|
Animal Control |
685.00 |
|
Copper Mountain Library |
685.00 |
|
TOTAL |
$5,125 |
THE ALTERNATIVES CONSIDERED:
1. Not renew ethernet services which would cause an interruption in connectivity for six locations.
2. Authorize the renewal of services through Blue Plains Technology which allows network connectivity to many locations.
Which alternative is recommended? Why?
Alternative 2 is recommended; to allow network connectivity to many locations.
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to procure ethernet services through The Interlocal Purchasing System (TIPS) contract 220105. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271-102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditure for the current fiscal year is $5,125. The renewal is for 36 months and cost per year is $61,500. This is a cost savings of $9,540 annually.
Is this a one-time or recurring expenditure?
This is a recurring expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Information Technology Internal Service Fund in account 627-2705-419.44-09.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City staff recommends that the City Council authorize the City Manager or his designee to renew the ethernet services agreement with Blue Plains Technology using TIPS contract 220105 in an amount not to exceed $61,500 annually and that the City Manager or designee be expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Form 1295