Title
Consider a memorandum/resolution to purchase ProCare Preventive Maintenance and Parts from Stryker Sales, LLC, in an amount not to exceed $125,000.
Summary
DATE: November 07, 2023
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Stryker ProCare Preventive Maintenance and Parts
BACKGROUND AND FINDINGS:
The Killeen Fire Department utilizes Stryker Sales, LLC to provide medical equipment such as stretchers and associated loading systems, Life-Pak 15 Cardiac Monitors, and capnography/oxygen saturation monitoring devices. Historically, the KFD has addressed repairs, maintenance, and parts as needs arise. This practice typically results in various expenditure amounts annually, often exceeding original projections. Stryker Sales, LLC now offers a preventive maintenance package in the form of Stryker ProCare which is an extended “Bumper to Bumper” warranty encompassing parts, labor, travel, maintenance, and batteries for each registered piece of equipment for up to 3 years (36 months). We now include Stryker ProCare with each new piece of equipment purchased and this request will add 23 pieces of equipment currently in our inventory to Stryker ProCare, resulting in all Stryker equipment being under a warranty. By utilizing Stryker ProCare, KFD can ensure consistent expenditures in maintenance and repairs annually, thereby improving our budget process.
THE ALTERNATIVES CONSIDERED:
1: Deny the request as written; or
2: Approve the request to purchase ProCare Preventive Maintenance Services and Parts from Stryker Sales, LLC
Which alternative is recommended? Why?
Staff recommends approval of the request as written
CONFORMITY TO CITY POLICY:
This purchase conforms to City Policy as supported by Single Source based upon standardization and warranty from Original Manufacturer
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The FY 2024 expenditure for Stryker Sales, LLC is an amount not to exceed $125,000. Future expenditures will be assessed annually based upon equipment reaching the end of the original manufacturer’s warranty.
Is this a one-time or recurring expenditure?
This is a one-time expense for FY 2024. Future expenditures will be dictated by equipment reaching the end of the original manufacturer’s warranty.
Is this expenditure budgeted?
Yes, funds are available in the General Fund Fire Department Accounts as follows:
010-7070-442.41.75: $4,200 Capnography Equipment x 2
010-7070-442.42-33: $26,448 Annual Cardiac Monitor Maintenance
010-7070-442.46-35: $86,211 Stryker ProCare
010-7070-442.46-35: $7,721 Modem Trade-In
If not, where will the money come from?
NA
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes.
RECOMMENDATION:
Staff recommends that the City Council authorize the request to purchase ProCare Preventive Maintenance Services and Parts from Stryker Sales, LLC in the total amount not to exceed $125,000 and that the City Manager, or his designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
Fire
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Contract Verification
Certificate of Interested Parties
Presentation