Title
Consider a memorandum/resolution approving a Memorandum of Agreement with Killeen Independent School District and the City of Killeen for Shared Facilities Usage.
Body
DATE: May 6, 2025
TO: Kent Cagle, City Manager
FROM: Antonio Murphy, Executive Director of Parks and Recreation
SUBJECT: Approve a Memorandum of Agreement with Killeen Independent School District.
BACKGROUND AND FINDINGS:
The Parks and Recreation Department, along with the Killeen Civic and Conference Center (KCCC), seeks to establish a memorandum of agreement (MOA) with Killeen Independent School District (KISD) for the joint use of facilities. This partnership aims to enhance community offerings by maximizing public facilities and reducing costs for both parties. Additionally, the agreement will provide clear guidelines to minimize potential conflicts. The City and the District previously entered into a similar Shared Usage Facility MOA which terminated on December 31, 2024. This new agreement will be effective for 1 year.
The City will provide the District access to the Killeen Civic and Conference Center (KCCC) under this MOA, with the fees waived for the rental space, which includes basic setup/teardown as well as one (1) event coordinator. However, fees will apply for rental equipment, catering, mixed-beverage services, scissor lift services, and any additional event coordinators. Additionally, the following facilities will be available: youth baseball and softball fields, the adult softball field at Lion’s Club Park, Davis Fields, the Killeen Athletic Complex, Long Branch Park, and the basketball courts at the Family Recreation Center and the Rosa Hereford Community Center.
The District-owned facilities that will be available to the City will be up to four (4) middle school gymnasiums, located at campuses within the City of Killeen, along with all open field areas, including fields designated on District campuses located within the City of Killeen. Additionally, Leo Buckley Stadium and Joseph S. Searles Stadium will be accessible, though a fee will apply for their use.
This MOA enhances community access to facilities and facilitates coordinated planning, ensuring efficient usage, and ultimately strengthens the partnership between the city and school district for long-term collaboration.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
This agreement allows KISD to use select City-owned facilities, including athletic fields, basketball courts, and park space, at no charge, resulting in a recurring reduction in potential rental revenue for Parks & Recreation. Additionally, up to $10,000 annually in rental fees will be waived for KISD’s use of the Killeen Civic and Conference Center (KCCC). These provisions apply to the current fiscal year and will continue annually through the term of the MOA.
Is this a one-time or recurring revenue/expenditure?
Recurring annual revenue reduction
Is this revenue/expenditure budgeted?
Not specifically, but the waived use aligns with historical practices for supporting community partnerships.
If not, where will the money come from?
The waived Parks & Recreation rentals will result in foregone revenue, absorbed within the department’s operating budget. The KCCC waiver will be absorbed similarly.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, both departments have sufficient flexibility within their current budgets to absorb the impact.
RECOMMENDATION:
Staff recommends that City Council approve the memorandum of agreement with Killeen Independent School District for Shared Facilities Usage.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Presentation