TITLE
Consider a memorandum/resolution authorizing the procurement of forty-two (42) encrypted digital handheld radios for the Police Department.
SUMMARY
AGENDA ITEM
PROCUREMENT OF FORTY-TWO (42) ENCRYPTED DIGITAL HANDHELD RADIOS
ORIGINATING DEPARTMENT
POLICE DEPARTMENT
BACKGROUND INFORMATION
The Killeen Police Department is in need of acquiring forty-two (42) additional encrypted digital handheld radios to replace radios that are currently being phased out of inventories due to lack of spare parts and support. Effective and secure communications are essential for continued service to the community, and this acquisition will assist the Police Department in replacing many of its aging radios with new P25-compliant encrypted digital handheld radios in the furtherance of that goal.
DISCUSSION/CONCLUSION
The XG-75 P25 Pro Voice Trunking 800 Mhz. handheld digital radio will comply with the Police Department's list of specifications and will operate in conjunction with Bell County Communications Center. The purchase of these radios with specified accessories will be from Dailey Wells Communications, as the sole source provider of these radios. As a sole source provider, this acquisition is exempted from the competitive bid/proposal process as required by Texas Local Government Code section 252.021. The acquisition through Dailey Wells Communications will meet the requirements for a sole source procurement as Dailey Wells is the only authorized sales outlet for Harris Corporation, which holds intellectual and proprietary rights to the equipment being purchased. Spare batteries, battery chargers and shoulder mics will be purchased through Tac 1 Systems, a third-party vendor, at cost savings to the City. Tac 1 Systems provided the lowest quoted pricing for these accessories.
|
Type |
Vendor |
Make/Model |
Price ea. |
Qty. |
Total |
|
Sole Source |
Dailey Wells |
XG-75(Encrypted) |
$3,333.75 |
42 |
$140,018 |
|
Lowest Quote |
Tac 1 Systems |
Battery, Charger and Mic |
$214.88 |
42 |
$9,025 |
FISCAL IMPACT
The total acquisition cost of this purchase is $149,043 and will not exceed allocated funding. Funding is available in the 010-6000-441.46-30 account.
RECOMMENDATION
The Staff recommends the acquisition of forty-two (42) digital radios from Dailey Wells Communications as a sole source procurement for $140,018, and forty-two (42) accessory sets (spare batteries, battery chargers & shoulder mics) from Tac 1 Systems for $9,025 based on lowest quoted price, and that the City Manager or designee is expressly authorized to execute any and all change orders within the amounts set by State and local law.