Title
Consider a memorandum/resolution approving a Reimbursable Agreement with the Department of Transportation Federal Aviation Administration for the Skylark Field Automated Weather Observation System (AWOS) Relocation, in the amount of $145,344.84.
Body
DATE: May 7, 2024
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Reimbursable Agreement with Department of Transportation Federal Aviation Administration
BACKGROUND AND FINDINGS:
Skylark Field has a Federal Aviation Administration (FAA) owned and maintained Automated Weather Observation System (AWOS) on the west side of the airport that provides pilots with critical safety information on cloud height, visibility, wind direction and speed, as well as other weather information to assist with flight operations. The FAA has standards for keeping the areas within 1,000 feet of the AWOS clear of obstructions that would affect the ability of the sensors to collect accurate readings. The proposed Anthem Park development, when fully constructed, would cause the existing AWOS to not meet FAA standards for the 1,000 feet radius. To accommodate for this future development, it is necessary to relocate the AWOS to a location that will meet FAA standards for weather data collection.
On May 16, 2023, the City Council approved a Professional Services Agreement with Garver, LLC, for the design services, project administration, bidding, and coordination with FAA of the AWOS relocation at Skylark Field. The design is currently 90% complete.
Since the AWOS is owned by the FAA, they require the City to enter into a Reimbursable Agreement to cover their costs to provide professional services that include technical assistance in the development of the design, plans and specifications; perform review and approval of the City’s plans and specifications; ensure modifications to the frequency transmitting authorizations are properly processed; locating and marking all FAA power control cables in the construction area; provide onsite construction oversite during all construction activities to ensure compliance with all FAA rules, regulations, requirements, standards and specifications during construction; the calibration of all individual sensors; and the certification of the AWOS before it is activated at the new location.
Staff has negotiated a Reimbursable Agreement with the FAA in the amount of $145,344.84. Funding for this agreement is available in the TIRZ Fund.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The expenditure in the current fiscal year is $145,344.84
Is this a one-time or recurring revenue/expenditure?
One-Time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Tax Increment (TIRZ) Fund in account 235-8940-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council approve a Reimbursable Agreement with the Department of Transportation Federal Aviation Administration for the Skylark Field Automated Weather Observation System (AWOS) Relocation, in the amount of $145,344.84 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Presentation