Title
Consider a memorandum/resolution authorizing the execution of a Professional Services Agreement with CP&Y, Inc. for the design of the Pump Station No. 2 Rehabilitation Project in the amount of $211,565.
Summary
DATE: November 29, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Professional Services Agreement with CP&Y, Inc. to Design the Pump Station No. 2 Rehabilitation Project
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes project R2W - rehabilitation of Pump Station No. 2 which was built in the early 1950’s and is located at 301 South Park Street. This project includes architectural, electrical, and mechanical improvements to the existing pump station which serves the northwestern part of the City.
City staff has negotiated a professional services agreement (PSA) with CP&Y, Inc. for the design and contract administration of Pump Station No. 2 Rehabilitation Project, in the amount of $211,565. CP&Y has provided exceptional design and contract administration on several past Water and Sewer infrastructure projects.
THE ALTERNATIVES CONSIDERED:
(1) Do not authorize the professional services agreement with CP&Y; this will delay the design and construction of this critical water rehabilitation project.
(2) Authorize the execution of the professional services agreement with CP&Y for the design and contract administration of the Pump Station No. 2 Rehabilitation Project.
Which alternative is recommended? Why?
Alternative two (2) is recommended due to CP&Y’s extensive experience with the design of pump stations. City staff believes that CP&Y has submitted a fair and reasonable proposal for their engineering services and has provided designs of great value to the City in previous projects.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies. Texas Government Code, Chapter 2254, states that contracts for the procurement of defined professional services may not be awarded on the basis of competitive bids. Instead, they must be awarded on the basis of demonstrated competence and qualifications.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Total amount of $211,565 will be encumbered in FY 2023.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Water & Sewer CIP Fund account 387-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager or designee to execute a Professional Service Agreement with CP&Y, Inc. for the design and construction administration of Pump Station No. 2 Rehabilitation Project in the amount of $211,565, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties