TITLE
Consider a memorandum/resolution authorizing the City Manager to enter into an advance funding agreement with the Texas Department of Transportation for the Gateway Monument (on SH 195 at the southern city limits) project.
SUMMARY
AGENDA ITEM
AUTHORIZE THE CITY MANAGER TO ENTER INTO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE GATEWAY MONUMENT (ON SH 195 AT THE SOUTHERN CITY LIMITS) PROJECT
ORIGINATING DEPARTMENT
PUBLIC WORKS - TRANSPORTATION DIVISION
BACKGROUND INFORMATION
Keep Texas Beautiful, in partnership with the Texas Department of Transportation (TxDOT), has awarded the prestigious Governor's Community Achievement Awards (GCAA) to ten Texas communities having the best grassroots environmental programs in the state each year. This award annually endows Texas communities with a share of landscaping prize money to be used in the construction of a beautification project within the winning community. The projects are completed on selected state rights-of-way and conform to both the winning city's aesthetic expectations and stringent standards of safety, design, and maintenance laid out by TxDOT.
Keep Killeen Beautiful (KKB), a committee of Killeen Volunteers, Inc., has been a promoter of educating citizens and encouraging them to invest in the health and beauty of their surroundings. In 2011, KKB presented a GCAA application and was awarded a $290,000 landscape award.
The Volunteer Services Division staff, as a representative for KKB, approached the Transportation Division staff for ideas on a project to expend the award. A Gateway Monument project with landscaping on SH 195 at the southern city limits was devised and the Transportation Division proposed to provide design services. On April 23, 2013, the City Manager signed a contract with Walker Partners to design the SH 195 Landscaping - Gateway Monument. Design services are primarily complete. The scope of this project shall offer a means for the local government to fund and the State to manage the construction of a gateway monument within the State's roadway border area of SH 195 at the south city limits of Killeen.
DISCUSSION/CONCLUSION
TxDOT requires the City of Killeen to enter into an advanced funding agreement (AFA), which is attached hereto and incorporated herein. By entering into this agreement with TxDOT, the City agrees the project will include funding through the State Governor's GCAA program to a maximum amount of $290,000 and that the City of Killeen is responsible for 100% of all estimated construction costs above that amount and any overruns associated with project construction. The Engineer's Opinion of Probable Cost is $230,204.70.
FISCAL IMPACT
The total estimated fiscal impact associated with this project is $230,204.70, which will be funded by the maximum award of $290,000 to Keep Killeen Beautiful. Since the GCAA funds are managed and distributed by TxDOT, there will be no initial payment from the City to TxDOT required to be sent with the executed advanced funding agreement. In the event that the construction costs exceed the $290,000 award, funds are available in the PTF SH 195/201 Interchange General Obligation Bond, account number 342-3490-800.58-34.
RECOMMENDATION
City staff recommends that the City Council authorize the City Manager to enter into an advance funding agreement with the Texas Department of Transportation for the Gateway Monument project.