Title
Consider a memorandum/resolution approving a one-year License Agreement with Environmental Systems Research Institute, Inc. (ESRI) for the Geographic Information System (GIS) division, in an amount of $52,468.
Body
DATE: July 16, 2024
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Approve the Graphical Information Systems (GIS) Software License Maintenance and Support
BACKGROUND AND FINDINGS:
Environmental Systems Research Institute, Inc. provides essential Geographic Information System (GIS) services and software to City staff and community members through internal and external websites. ESRI is an international supplier of GIS services and software, and their ArcGIS software is an open and interoperable technology platform that provides mapping, analysis, and data management.
The City uses ESRI services and software to provide layers of authoritative data, map services and web applications. GIS consists of hardware, software and methods designed to support the data capture, processing, analysis, modeling and display of geospatial data. The data includes property boundaries, utility features, sanitary/storm sewer features, U.S census blocks, street centerlines, discrete addresses, zoning, fire districts, political boundaries and several years of aerial photography.
ESRI products are used by various City staff to access custom mapping and data. Additionally, City departments and the general public also have use of web-based ESRI GIS solutions.
Staff requests approval of a one-year contract with ESRI not to exceed $52,468.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval of a one-year agreement with ESRI for GIS software using DIR contract DIR-CPO-4699. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The one-time expenditure for FY 2024 is $52,468.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expense.
Is this revenue/expenditure budgeted?
Yes, funding is available in the Internal Service Fund account 627-2705-419.42-43.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council approve a one-year contract for ESRI GIS software license using Texas DIR-CPO-4699 contract in the amount of $52,468 and that the City Manager or designee be expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Accounting
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Master Agreement
Certificate of Interested Parties
Contract Verification
Presentation