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File #: RS-25-173    Version: 1 Name: Change Order No. 1. for FS#4 Complex
Type: Resolution Status: Resolutions
File created: 9/22/2025 In control: City Council
On agenda: 10/21/2025 Final action:
Title: Consider a memorandum/resolution authorizing Change Order No. 1 with Cerris Builders for the Fire Station No. 4 Project, for a reduction of $514,916.27.00.
Sponsors: Engineering
Attachments: 1. Resolution 24-040R, 2. Change Order No. 1, 3. Presentation
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Title

 

Consider a memorandum/resolution authorizing Change Order No. 1 with Cerris Builders for the Fire Station No. 4 Project, for a reduction of $514,916.27.00.

 

Body

 

DATE:                     October 21, 2025                     

 

TO:                     Kent Cagle, City Manager                     

 

FROM:                     Andrew Zagars, P.E., City Engineer                     

 

SUBJECT:                     Authorize Change Order No. 1 with Cerris Builders for the Fire Station No. 4 Project                     

 

BACKGROUND AND FINDINGS:

 

The fiscal year (FY) 2022 Capital Improvement Plan includes the Emergency Operations Complex (EOC) project as a funded project for design and construction with $11.9 million in American Rescue Plan Act funding.  On May 3, 2022, the City Council approved a motion of direction moving the FY 2021 excess balance from the General Fund to the Governmental CIP Fund allowing construction of a new Fire Station No. 4 (the City’s ninth fire station).  On June 14, 2022, the City Council approved the purchase of land from the Killeen Independent School District to accommodate both the EOC project and Fire Station No. 4 project.

On February 27, 2024, the City Council approved the award of a construction contract to Cerris Builders Inc., formally MW Builders, in the amount of $22,184,000.00 for the construction of the EOC and Fire Station No. 4.

 

In September 2025 the Fire Station No. 4 and EOC projects were completed.  The result was an excess of available funds for the Fire Station No. 4 project in the contract that was held for contingency items during construction.  This change order reduces the contract by the excess contingency amount of $514,915.27.  This is a final change order so these funds will be release and used for the new Fire Training Tower project.  This tower was removed from the original scope of the Fire Station No. 4 Complex.  With the passing of the FY 2026 Budget, remaining funding for the tower has become available to be included with the funds available with this change order to move the tower project forward.

 

 

THE ALTERNATIVES CONSIDERED:

 

N/A

 

Which alternative is recommended? Why?

 

N/A

 

CONFORMITY TO CITY POLICY:

 

This item conforms with all State and Local policies.

 

FINANCIAL IMPACT:

 

What is the amount of the revenue/expenditure in the current fiscal year? For future years?

 

The total amount of Change Order #1, is a net decrease in the contract in the amount of $514,916.27.

 

Is this a one-time or recurring revenue/expenditure?

 

This is a one-time revenue/expenditure.

 

Is this revenue/expenditure budgeted?

 

Yes

 

If not, where will the money come from?

 

N/A

 

Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?

 

Yes, this is a net reduction in the contract amount.

 

RECOMMENDATION:

 

Staff recommends that the City Council authorize Change Order No. 1 with Cerris Builders for the Fire Station No. 4 Project, for a reduction of $514,916.27.

 

DEPARTMENTAL CLEARANCES:

 

Engineering Services

Finance

Legal

 

ATTACHED SUPPORTING DOCUMENTS:

 

Resolution 24-040R

Change Order No. 1

Presentation