Title
Consider a memorandum authorizing the purchase of Fire Department Uniforms from Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms and Webb’s Uniforms LLC in the combined amount of $157,881.
Body
DATE: October 20, 2026
TO: Laurie Wilson, Interim City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase of Fire Department Uniforms
BACKGROUND AND FINDINGS:
The Fire Department continues to maintain a standard appearance for all personnel. A standard uniform includes but is not limited to: Class C T-shirts, pants, boots, and required accessories; Class B button down shirts and required accessories; and Class A dress uniforms. Through this purchase, the Fire Department will continue to have a consistent, uniform presentation from member to member. Fire Department uniform items and required accessories will be purchased through the Impact Promotional Services, LLC dba Got You Covered (GYC) Work Wear & Uniforms Buyboard Contract #773-25 and Webb’s Uniforms, LLC Buyboard Contract #773-25.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through Impact Promotional Services, LLC (GYC) Buyboard Contract #773-25 and Webb’s Uniforma, LLC Buyboard Contract #773-25. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total FY 2027 expenditure for Fire Department uniforms is $157,881. Future expenditures will be determined annually based on operational needs and available appropriations.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure authorization for FY 2027, with purchases occurring throughout the fiscal year as needed. Future purchases will be based on uniform replacement needs, including items damaged beyond repair or nearing expiration, and approved appropriations in subsequent fiscal year budgets.
Is this revenue/expenditure budgeted?
Yes. Funding is available in the General Fund Fire Department account 100-52150-250-252-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the request to utilize Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms and Webb’s Uniforms, LLC to purchase Fire Department uniforms through Buyboard contract #773-25 in the combined amount of $157,881, and that the City Manager, or their designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
Fire
ATTACHED SUPPORTING DOCUMENTS:
Buyboard Contract - Impact Promotional Services, LLC (GYC)
Buyboard Contract - Webb’s Uniforma, LLC
Contract Verifications
Certificate of Interested Parties
Presentation