Title
Consider a memorandum/resolution authorizing a Letter of Agreement with Bio Chem Lab, Inc. for FY 2025 water, wastewater, and environmental testing services, in the amount of $69,461.
Body
DATE: September 17, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement with Bio Chem Lab for Water, Wastewater, and Stormwater Testing Services
BACKGROUND AND FINDINGS:
On an annual basis, in accordance with City policy, the Water and Sewer Division selects a certified testing lab for the estimated 3,000 water and wastewater samples and an estimated 30 environmental samples that require testing throughout the year. Since these tests are mandated by the Texas Commission on Environmental Quality (TCEQ) for the preservation of public health or safety, section 252.022(a)(2) of the Texas Local Government Code exempts this purchase from the competitive bidding process.
Bio Chem Lab, Inc., of West, Texas submitted a quote in the amount of $64,315 for the water and wastewater testing and $5,146 for the stormwater sample testing. The city has been very pleased with Bio Chem Lab’s testing services over the past fourteen years. Funding for this testing service is allocated in the Fiscal Year 2024 Engineering and Water and Sewer Budgets. A Letter of Agreement for Bio Chem Lab’s testing services has been proposed.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This agreement conforms with all applicable State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total expenditure for FY 2025 is $69,461.
Is this a one-time or recurring revenue/expenditure?
This is an annual recurring expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund accounts 550-54250-400-404-000000 and 550-54250-400-405-000000 for $64,315 and Utility Drainage Fund Engineering account 575-54250-400-407-000000 for $5,146.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager, or his designee, to execute a Letter of Agreement with Bio Chem Lab, Inc. for Fiscal Year 2025 water, wastewater, and stormwater testing services in the amount of $69,461, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties
Presentation