Title
Consider a memorandum/resolution authorizing the replacement and installation of duct work at Fire Station 1 and Fire Station 8 by The Brandt Companies, LLC, in the amount of $81,260.00.
Summary
DATE: June 20, 2023
TO: Kent Cagle, City Manager
FROM: Patrick Martin, Facilities Manager
SUBJECT: Replacement of Air Ducts at Fire Station 1 and Fire Station 8
BACKGROUND AND FINDINGS:
Fire Stations 1 and 8 were built in 2009 and 2008 respectively. In October 2022, facilities maintenance staff performed a walk-through of both stations. Staff identified black organic substance forming around supply grills and ceiling tiles in the bedrooms, kitchen, weight room, community room, and dining area. An indoor air quality test was ordered and identified fungal growth in these areas. A review of the facility plans and a Mechanical, Electrical, and Plumbing (MEP) inspection was conducted and the findings identified that the supply grills were not properly insulated and the drywall did not have adequate air ventilation in the attic. The remedy for this issue is to have the existing supply grills and duct work removed and replaced. The removal of this contaminated duct work will require professional remediation which will be done by Sisk-Robb in the month of June. After this is completed the duct work and supply grills will need to be replaced. The cost to replace and install the duct work for both facilities is $81,260.00.
The Brandt Companies, LLC provides this service through the Texas BuyBoard Purchasing Cooperative contract 638-21.
THE ALTERNATIVES CONSIDERED:
1. Not authorize the replacement of the air ducts at Fire Station 1 and Fire Station 8 which will leave both facilities without an operating HVAC unit.
2. Authorize the replacement of air ducts at Fire Station 1 and Fire Station 8 which will provide properly insulated supply grills and adequate ventilation; or
Which alternative is recommended? Why?
Authorize the replacement of air ducts at Fire Station 1 and Fire Station 8 which will allow for properly insulated supply grills and adequate ventilation.
CONFORMITY TO CITY POLICY:
Facilities Maintenance is seeking approval to replace the duct work at Fire Station 1 and Fire Station 8 through the Texas BuyBoard Purchasing Cooperative. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The cost to replace the duct work at Fire Station 1 and Fire Station 8 in FY 2023 is $81,260.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund in account 349-8932-493.61-02.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council authorize the replacement and installation of duct work at Fire Station 1 and Fire Station 8 by The Brandt Companies, LLC using the Texas BuyBoard Purchasing Cooperative contract 638-21 in the amount of $81,260.00 and recommends that City Council authorize the City Manager or designee to execute all related documents and any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties