TITLE
Consider a memorandum/resolution approving an Interlocal agreement with Bell County for the project management of the security surveillance system upgrade on Robert Gray Army Airfield in support of the 2018 Defense Economic Adjustment Assistance Grant.
SUMMARY
DATE: April 3, 2018
TO: Ronald L. Olson, City Manager
FROM: Matthew Van Valkenburgh A.A.E., Executive Director of Aviation
SUBJECT: APPROVAL OF AN INTERLOCAL AGREEMENT WITH BELL COUNTY FOR THE SECURITY SURVEILLANCE SYSTEM UPGRADE ON ROBERT GRAY ARMY AIRFIELD
BACKGROUND AND FINDINGS:
In December of 2017, Bell County sponsored an application for a State of Texas Defense Economic Adjustment Assistance Grant (DEAAG) for the installation of security surveillance systems at Robert Gray Army Airfield (RGAAF) and Killeen-Fort Hood Regional Airport (KFHRA), significantly improving airfield security, safety, and operational efficiency. RGAAF and KFHRA are secured by an airfield perimeter security fence; adding additional assets to the existing system will ensure a secure and safe environment for aircraft operations at RGAAF and KFHRA into the future.
The project includes the installation of closed circuit television (CCTV) cameras and associated monitoring systems, recording equipment, data storage for recorded media, and fiber cable to support these systems at RGAAF and KFHRA. Installation of this system will add great value to RGAAF, KFHRA, Fort Hood, Air Mobility Command, Commercial Air Carriers, the Federal Aviation Administration (FAA), and the US Army.
The total cost of the project is $4,775,500 including $4,575,500 in a DEAAG and various community contributions, and $200,000 of in-kind services. As the DEAAG sponsor, Bell County pursued the additional funding to ensure completion of the project.
Staff, and our engineer of record, Garver, has recently completed a highly successful DEAAG project, completed on time and under budget, for the rehabilitation and renovation of the Army Radar Approach Control facility. As such, Bell County approached the City to take complete control of the physical management and design for the security project on RGAAF. Thus, an Interlocal agreement was negotiated by which City staff (Aviation) would be responsible for all facets of the project with the exception of financial issues. Since Bell County is the sponsor and was awarded the DEAAG, and has agreements in place with other municipalities and Fort Hood, the County would make all project payments.
Utilizing an Interlocal agreement would enable City staff to design and manage the project as if it were a normal city-sponsored project.
THE ALTERNATIVES CONSIDERED:
Alternatives considered: (1) approve the Interlocal agreement with Bell County, or (2) not enter into the agreement.
Which alternative is recommended? Why?
Staff recommends alternative 1. The Interlocal agreement will provide the most efficient and effective method for managing the project. The City has a proven track record managing DEAAG projects and a staff / engineering team with knowledge and working relationships with Fort Hood that will be invaluable for the project.
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
There is no financial impact
What is the amount of the expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
City Council approve an Interlocal agreement with Bell County for the management of the Robert Gray Army Airfield / Killeen-Fort Hood Regional Airport DEAAG 2018 security surveillance project and authorize the City Manager to execute same.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Interlocal Agreement