Title
Consider a memorandum/resolution authorizing an agreement with Jamail & Smith Construction, LP, for maintenance and repairs for the Transfer Station Push Wall Project, in the amount of $202,702.03.
Body
DATE: February 18, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Transfer Station Push Wall Repair Project
BACKGROUND AND FINDINGS:
The Fiscal Year (FY) 2023 Capital Improvement Plan includes the Transfer Station Tunnel/Loading Pit project as a funded project for design and construction. On January 3, 2023, the City Council authorized a contract with Freese and Nichols for the design of the project in the amount of $141,243.00.
On January 15, 2023, while the project was under design, a fire occurred at the transfer station that damaged the push wall. Upon working with the claims department, a separate design contract in the amount of $39,999 with Freese and Nicols was issued to create design documents to address the damage caused by the fire. Both projects continued until September 2023 when they were both advertised for construction bids. The push wall project was advertised for bids to be returned by September 5, 2024, and the tunnel modification bids were due September 12, 2024. The City received no bids for either project.
The City then worked with the design consultant and reached out to contractors for ways to make this a successful project. Staff combined both projects into one bid package for contractors in a means to promote more interest. The City went out for public bids a second time with both projects combined into a single project and advertised for bids to be received by May 30, 2024. Again, the City did not receive any bids.
The City then reached out to Jamail and Smith Construction, LP to provide a Texas Buyboard purchasing cooperative quote for each project. The contractor and our design consultant reviewed the plans and coordinated information needed to provide a quote. The proposed work would replace the damaged portion of the steel plating on the wall damaged by the fire, install new panel supports, and install filler behind the panels. The agreement to perform the materials and services for the push wall repair project is for $202,702.03.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through BuyBoard. Purchases made through a cooperative concrete are exempt from the competitive bidding process as stated in Texas Local Government Code section 271.102, subchapter F; “a local government that purchases good or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total expense for this project is $202,702.03.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funding for this project is available in the Solid Waste CIP Fund, account 380-53110-900-400-925013. This expense will be submitted to TML for reimbursement, and any insurance proceeds will be credited back to the Solid Waste CIP Fund.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
That the City Council authorize the City Manager, or his designee, to execute an agreement with Jamail & Smith Construction, LP, for maintenance and repairs for the Transfer Station Tunnel Project through in the amount of $202,702.03 and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Buyboard Summary
Agreement
Contract Verification
Certificate of Insurance
Certificate of Interested Parties
Presentation