TITLE
Consider a memorandum/resolution authorizing Change Order No. 2 to Flanigan Construction, Inc. for the Bermuda/Ronstan Major CIP Phase 1.
SUMMARY
AGENDA ITEM
AUTHORIZE THE EXECUTION OF CHANGE ORDER NO. 2 TO FLANIGAN CONSTRUCTION, INC, FOR THE BERMUDA/RONSTAN MAJOR CIP PHASE 1.
ORIGINATING DEPARTMENT
PUBLIC WORKS - ENVIRONMENTAL SERVICES DIVISION
BACKGROUND INFORMATION
The City’s adopted 2005 Drainage Master Plan and current Drainage Bond Fund identifies a Major Drainage CIP project along the Bermuda and Ronstan ditches. The Drainage Master Plan identifies the following drainage problems within Bermuda and Ronstan ditches that are to be addressed through the City’s Major Capital Improvement Project program:
• Structural Failure
• Flood Prone Location/Street Flooding
• Undersized Structure
• Erosion
In June of 2015, the City awarded the base bid for the Bermuda/Ronstan Phase I Major Drainage Capital Improvement Project (CCMR 15-075R) to Bruce Flanigan Construction, Inc. to perform hydrologic and hydraulic modeling to delineate the drainage basin and to construct drainage improvements that address flooding along Bermuda and Ronstan Ditches.
DISCUSSION/CONCLUSION
Change Order No. 2 is the result of an unforeseen conflict with relocating underground utility lines, increasing paving quantities, change in design standards, and inclement weather at Willow Springs/Hemlock and Linda/Kimberly. Project progress was delayed as a cause of weather conditions. In addition, Change Order No. 2 will add 166 additional days to the contract. Contracting directly with the Bruce Flanigan Construction will negate the delay and additional expenses that would result in contracting directly with ONCOR to relocate their infrastructure that is located in the public easement. This negotiated change order allows for continual service to the residents in this neighborhood.
FISCAL IMPACT
Change Order No. 2 will increase the expenditure for the Bermuda/Ronstan Major CIP Phase 1 in Project account, 576-9591-495.63-19. The total cost of the change is a net increase in the amount of $137,259.40 resulting in a total contract price of $897,827.40 or a cumulative 24.23% increase to the original contract.
RECOMMENDATION
City staff recommends the City Council authorize the City Manager to execute Change Order No. 2 with Flanigan Construction, Inc., increasing the cost of the contract by $137,259.40.